This article provides guidelines about using the pre-built Award package. For further information about this industry award, refer to the Black Coal Mining Industry Award 2020.
Install and configure the pre-built award package
For details on how to install and configure this Pre-built Award Template, please review the detailed help article here. While every effort is made to provide a high-quality service, Employment Hero does not accept responsibility for, guarantee or warrant the accuracy, completeness or up-to-date nature of the service. Before relying on the information, users should carefully evaluate its accuracy, currency, completeness and relevance for their purposes, and should obtain any appropriate professional advice relevant to their particular circumstances.
The award default Rule Set Period is set to Weekly that Sunday. If you follow a different work pattern or roster period, you can review and set the rule set period date that applies to your organisation.
Special Notes
For the rules to apply correctly, the timesheet must include the shift's start and end times.
Paid meal breaks (16.1, 16.2) do not require clocking in or out. Should the client require break times to be recorded, they can refer to this link.
When converting leave to a timesheet, use the employee's standard hours of work. Adjust the start or end time as necessary to trigger any applicable penalty rates.
Employees covered by the individual flexibility arrangement (5.1) can be paid using the "Salaried" employment agreement; timesheets are for tracking purposes only and pay is not calculated from the rules.
The flat 200%/300% weekend-and-public-holiday overtime rate (21.2B) and the escalated 215%/225% overtime rates (21.3A, 21.3B) are gated on 3 roster-type tags:
- "Six Day Roster Employee" – rostered over any 6 consecutive 24-hour periods in a span of 7, with a non-working period of at least 24 consecutive hours at the same time each week.
- "Seven Day Roster Employee" – may be rostered on any of the 7 days of the week, other than a 6 day roster employee.
- "Regular Weekend Worker" – rostered on public holidays and at least 272 ordinary hours/year on Sundays, or rostered Saturday/Sunday shifts where the majority of hours fall between midnight Friday and midnight Sunday.
The same criteria also gate the additional annual leave week (24.2B), delivered via the leave allowance templates.
The 25% Monday–Friday shift penalty and 225% overtime rate apply to employees tagged "Permanent Night Shift" (works night shift only, remains on night shift more than 4 consecutive weeks, or gets less than 1/3 of working time off night shift each roster cycle, per 22.1C). All other night-shift employees default to "Rotating Night Shift Employee" and the 15%/215% rates.
"Open Cut Work Model" and "Underground Work Model" identify which mine type the employee works at. Open Cut gates the Additional Shift Allowance - Open Cut; both tags exclude the employee from the First Aid Officer/Attendant allowances, and Open Cut also excludes the Boom Welding allowance.
"First Aid Officer" (appointed as the first aid officer) and "First Aid" (holds first aid qualifications, appointed as the first aid attendant) gate the two different first aid allowance rates (A.8.2A/B.3.1A).
Applies to employees required by the employer to supply the tools customarily supplied by the employer (A.8.3).
A standing written agreement (21.11) that all overtime worked is banked as time in lieu; mutually exclusive with the per-shift "TIL of OT" work type election.
Other Clauses
The clauses listed in the table below were not included in the award. If you need any of these clauses, creating or customising the award is necessary.
| Clause | Conditions |
|---|---|
| 15.1B, 15.1C, 15.2 | Need customise rules if shift length is other than 10 hrs by agreement |
| A.8.2(a) | Washery Allowance - Minimum Payment ($3.56/day or shift) -- No indication on when the minimum-payment tier applies vs the full rate. |
| A.8.2(a) |
Minimum payment was not added to the rules, as it was not specified in the pay guide.
|
| Schedule E |
School-based apprentice rates. Need to create custom Pay Rate Templates and Employment Agreements |
| 17.4B |
National training wage rates. Need to create custom Pay Rate Templates and Employment Agreements |
| 29.2 | Substitution of recognised public holidays by agreement. An employer and employee may agree to substitute another day (or part-day) for a day (or part-day) that would otherwise be a public holiday. Need to customise rules. |
| 5 | Individual flexibility arrangement - partial/ad hoc variations. Where an IFA varies only a specific term (e.g. one allowance or one penalty rate) rather than the full when-work-is-performed/overtime/penalty/allowance/AL-loading package handled via the "Salaried" employment agreement, the specific variation needs manual customisation. Need to customise rules. |
| 21.6 | Averaging of overtime payments - Schedule B (Staff) employees only. By agreement between employer and employee, overtime payments may be averaged over an agreed defined period instead of the standard tiered/flat rates. Need to customise rules. |
Conditions of Pay
| Clause Name | Clause Number | Key Details |
|---|---|---|
| Full-time Employment | 9 | Engaged to work an average of 35 ordinary hours per week. |
| Part-time Employment | 10.1 | Engaged to work less than 35 ordinary hours per week, with reasonably predictable hours. • Paid, on a pro-rata basis, equivalent pay and conditions to a full-time employee doing the same kind of work. |
| Part-time Overtime | 10.4 | All time worked in excess of the mutually arranged hours is paid at the overtime rates. |
| Casual Employment | 8.1C, 11.1 | Available only for Schedule B (Staff) classifications. A minimum payment of 4 hours on each engagement. |
| Casual Loading | 11.2 | Paid the minimum hourly rate plus a 25% loading (the casual minimum hourly rate). Paid instead of annual leave, personal/carer's leave and paid community service leave entitlements. |
| Casual Overtime | 11.3, 21.2A, 21.2C | Paid overtime at the same rates as permanent employees, calculated on the casual minimum hourly rate. |
| Clause Name | Clause Number | Key Details |
|---|---|---|
| Ordinary Hours of Work | 14 | 35 hours per week, or an average of 35 hours per week over a roster cycle. |
| Shift Length | 15.1B, 15.1C | Shift length up to 10 ordinary hours is set by the employer. A longer shift needs agreement with the majority of affected employees (or FWC resolution in a dispute). |
| Shift Starting and Finishing Times | 15.2 |
• Shifts up to 10 ordinary hours: Employer determines start and finish times. • Shifts over 10 ordinary hours: Start and finish times must be agreed with the majority of affected employees, or resolved through the dispute resolution process if there is a disagreement. |
| Less Than 1 Week Roster Change | 15.5B | • If less than 1 week’s notice is given for a roster change, pay overtime rates for all work performed from the time of the roster change until the 1-week notice period expires. |
| Working On RDO | 15.6C |
For ordinary hours worked on an RDO, either:
|
| RDO on Public Holiday | 15.6F | If an RDO falls on a recognised public holiday, credit the employee with 1 day at ordinary rates or pay the employee their classification rate |
| Meal Break (Rostered Hours) | 16.1 |
• A paid meal break of 30 minutes (no deduction from pay) for each 5 hours worked. • Not required to work more than 5 hours without a break. • If the employer and employee agree to work more than 5 hours without a break, all work after 5 hours until the break is taken is paid at the applicable overtime rate. |
| Meal Break (Non-rostered Overtime) | 16.2 |
• Required to work more than 1.5 hours past the rostered shift -> paid 30-minute meal break before starting overtime. • A further paid 30-minute meal break after each 4 hours of overtime worked. • If the overtime is not continuous with the rostered hours, the employee receives a 30-minute paid meal break after every 5 hours worked. |
| Mixed Functions | 17.2 | If an employee performs more than one function during a shift, pay the entire shift at the highest applicable rate. |
| Shiftwork Definitions | 22.1 | • Afternoon shift: finishes after 6:00pm and at or before midnight. • Night shift: finishes after midnight and at or before 8:00am. • Permanent night shift: works night shift only, stays on night shift more than 4 consecutive weeks, or gets less than 1/3 of working time off night shift each roster cycle. • Rotating night shift: any other night-shift employee. |
| Clause Name | Clause Number | Key Details |
|---|---|---|
| Underground Allowance (Electrical/Mechanical) | A.8.2A |
|
| Washery Allowance | A.8.2A |
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| Water Money | A.8.2A |
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| Shaft Work Allowance (Electrical/Mechanical) | A.8.2A |
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| Dirty Work Allowance | A.8.2A |
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| Confined Spaces Allowance (Electrical/Mechanical) | A.8.2A |
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| Height Money Allowance (Electrical/Mechanical) | A.8.2A |
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| Boom Welding Allowance | A.8.2A |
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| Additional Shift Allowance - Open Cut | A.8.2A |
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| First Aid Officer Allowance | A.8.2A, B.3.1A |
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| First Aid Attendant Allowance | A.8.2A, B.3.1A |
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| Tool Allowance | A.8.3 |
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| Meal Allowance for Overtime Work | 16.2, A.8.3 |
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| Travelling Time Allowance | A.8.2B, B.3.1B |
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| Transport Allowance | A.8.2B, B.3.1B |
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| Standby Allowance | I.2 |
A daily stand-by allowance is payable to employees placed on a stand-by roster, based on the type of roster:
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| Clause Name | Clause Number | Key Details |
|---|---|---|
| Overtime (Non-roster Employees) | 21.2A |
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| Overtime (6/7-Day Roster & Regular Weekend Workers) | 21.2B, 21.3A, 21.3B, 23.1 |
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| Minimum Payment – Saturday and Sunday Overtime | 21.4 |
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| Public Holiday Overtime | 21.2B, 29.4B |
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| Rest period after working overtime | 21.7 |
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| Recall to Work | 21.8A |
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| Time Off Instead of Overtime (TOIL) | 21.11 |
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| Shiftwork Penalty Rates (Monday-Friday) | 23.1 |
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| Weekend Penalty Rates (Ordinary Hours) | 23.1 |
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| Change of shift for permanent day shift employees | 23.2 |
For employees who normally work day shift only but are temporarily required to work afternoon or night shifts:
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| Public Holiday Worked (Ordinary Hours) | 29.4A |
|
| Public Holiday Worked | 29.4C |
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| Public Holiday Not Worked | 29.3 |
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| Clause Name | Clause Number | Key Details |
|---|---|---|
| Annual Leave Entitlement | 24.2A |
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| Additional Annual Leave (7-Day Roster / Regular Weekend Workers) | 24.2B |
|
| Payment for Annual Leave | 24.6 |
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| Personal/Carer's Leave Entitlement | 25.2 |
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Work Types
Work types are a description of the kind of shift you are working, and you select them when you record a timesheet. The following is a list of work types employees can select on their timesheet, and the meaning of each item.
| Annual Leave Taken | Choose this work type when annual leave is taken. |
| Boom Welding Work | Choose this work type when Boom Welding Allowance will be paid. |
| Change of shift | Choose this work type when Change of shift will be paid. |
| Compassionate Leave Taken | Choose this work type when compassionate leave is taken. |
| Confined Spaces Work (Electrical/Mechanical) | Choose this work type when Confined Spaces Allowance (Electrical/Mechanical) will be paid. |
| Dirty Work | Choose this work type when Dirty Work Allowance will be paid. |
| Height Work (Electrical/Mechanical) | Choose this work type when Height Money Allowance (Electrical/Mechanical) will be paid. |
| Leave Without Pay Taken | Choose this work type when any unpaid leave is taken. |
| Long Service Leave Taken | Choose this work type when long service leave is taken. |
| No Minimum Shift Engagement | Choose this work type where the requirement of minimum engagement is not applicable. |
| No Rest Period After Overtime | Choose this work type when No Rest Period After Overtime will be paid. |
| Overnight travel allowance | Choose this work type when Overnight travel allowance will be paid. |
| Overtime Meal Allowance | Choose this work type when Overtime Meal Allowance will be paid. |
| Overtime Meal Allowance - Not Applicable | Choose this work type when Overtime Meal Allowance - Not Applicable is not applicable. |
| Overtime meal provided by employer | Choose this work type when Overtime meal provided by employer will be paid. |
| Paid Community Service Leave Taken | Choose this work type when community service leave is taken. |
| Paid Family and Domestic Violence Leave Taken | Choose this work type when paid family and domestic violence leave is taken. |
| Personal/Carer's Leave Taken | Choose this work type when personal and/or carer's leave is taken. |
| Provided with enough notice for overtime shift | Choose this work type when Provided with enough notice for overtime shift is applicable. |
| Public Holiday not worked | Choose this work type where a Permanent employee is not required to work on a shift falling on a public holiday that the employee would have otherwise worked had it not been a public holiday. |
| RDO Worked | Choose this work type when RDO Worked is applicable. |
| Recall to work | Choose this work type if the employee is recalled to work overtime after leaving premises. |
| Rostered Day Off Taken | Choose this work type when Rostered Day Off is taken. |
| Shaft Work (Electrical/Mechanical) | Choose this work type when Shaft Work Allowance (Electrical/Mechanical) will be paid. |
| Stand-by | Choose this work type when Stand-by Allowance - Including Weekend will be paid. |
| TIL of OT | Choose this work type if the employee elects to accrue time in lieu rather than be paid overtime for a shift. |
| Time In Lieu Taken | Choose this work type when time in lieu is taken. |
| Travel Time | Choose this work type if the employee's time spent travelling from one place to another is counted as time worked. |
| Water Money | Choose this work type when Water Money will be paid. |
| Working through meal break | Choose this work type when Working through meal break will be paid. |
Shift Conditions
Shift Conditions are further details you can add to a shift where perhaps more than one condition applies to your shift. Shift conditions are selected when you edit a timesheet record. The following is a list of Shift Conditions employees can select on their timesheet, and the meaning of each item.
| Boom Welding Work | Select this shift condition if Boom Welding Allowance will be paid. |
| Confined Spaces Work (Electrical/Mechanical) | Select this shift condition if the Confined Spaces Allowance (Electrical/Mechanical) will be paid. |
| Dirty Work | Select this shift condition if Dirty Work Allowance will be paid. |
| Height Work (Electrical/Mechanical) | Select this shift condition when Height Money Allowance (Electrical/Mechanical) will be paid. |
| No Minimum Shift Engagement | Select this shift condition where the requirement of minimum engagement is not applicable. |
| Recall to work | Select this shift condition if the employee is recalled to work overtime after leaving premises. |
| Shaft Work (Electrical/Mechanical) | Select this shift condition if Shaft Work Allowance (Electrical/Mechanical) will be paid. |
| TIL of OT | Select this shift condition if the employee elects to accrue time in lieu rather than be paid overtime for a shift. |
| Travel Time | Select this shift condition if the employee's time spent travelling from one place to another is counted as time worked. |
| Water Money | Select this shift condition if Water Money will be paid. |
Tags
Employee Tags are specific conditions typically related to the employee's agreement. These are often conditions negotiated and agreed between the employer and the employee, or unique characteristics of the employee's role. Payment of these provisions is usually of a recurring and ongoing nature.
| First Aid Attendant | Assign this tag if the employee is appointed as a first aid attendant |
| First Aid Officer | Assign this tag if the employee is allocated as a first aid officer. |
| Mines Rescue Service Employee | Assign this tag to mines rescue service employees only, and prevails over any other award term to the extent of inconsistency. |
| Mines Rescue Service Employee Duty Officer | Assign this tag if the employee is allocated as a Duty Officer. |
| Open Cut Work Model | Assign this tag to an employee employed at an open cut mine. |
| Permanent Night Shift | Assign this tag to an employee who works night shift only, OR remains on night shift for longer than 4 consecutive weeks, OR works a roster that does not give at least 1/3 of working time off night shift each roster cycle. |
| Regular Weekend Worker | Assign this tag to an employee who works a roster requiring ordinary shifts on public holidays and not less than 272 ordinary hours/year on Sundays. |
| Rotating Night Shift Employee | Assign this tag to an employee, other than a permanent night shift employee, who works night shift. Default night-shift status in the absence of the 'Permanent Night Shift' tag. |
| Seven Day Roster Employee | Assign this tag to an employee, other than a 6-day roster employee, who over a roster cycle may be rostered to work shifts on any of the 7 days of the week. |
| Six Day Roster Employee | Assign this tag to an employee who is rostered to work shifts occurring during any 6 consecutive 24-hour periods in a span of 7 consecutive 24-hour periods, with a non-working period of at least 24 consecutive hours at the same time each week. |
| TIL of OT | Assign this tag if an employee has agreed to have all overtime hours accrued as time in lieu of overtime. |
| Tool Allowance | Assign this tag to an employee who is required by the employer to supply necessary tools customarily supplied by the employer. |
| Underground Work Model | Assign this tag to an employee employed at an underground mine. |
| Water money | Assign this tag if an employee’s clothing becomes wet where, through no fault of the employee, and in the course of duties |
| Washery allowance | Assign this tag if the employee is employed in or about a washery |
| TIL of RDO Worked | Assign this tag if the employee is applicable to have TIL of RDO Worked. |
System Limitations
Please note that rules cannot interpret or calculate the clauses below due to platform limitations and will require manual intervention or a workaround.
| Clause Name | Clause Number | Details |
|---|---|---|
| Time off instead of payment for overtime (TOIL) | 21.11E, 21.11G | TOIL) must be taken within 6 months of the overtime being worked; if the employee requests payment, or it is not taken within 6 months, the employer must pay it out at the overtime rate applicable when the overtime was worked. The 6-month tracking/expiry cannot be calculated by rules. |
| Accident pay | 18 | Accident pay requires comparing the employee's weekly workers' compensation payment to the award/NES rate to calculate the difference payable. The system has no visibility into the employee's external workers' compensation payment amount and cannot calculate this automatically. |
| Change of shift for permanent day shift employees | 23.2 |
Change of shift for permanent day shift employees — For employees who normally work day shift only but are temporarily required to work afternoon or night shifts:
|