Pay run inclusions on your payroll classic platform

1. Log in to your payroll platform.
2. Choose the relevant employee from the Employees List.
3. Select Pay Run Inclusions from the left-hand side menu.
4. Click on Add.
5. Select the appropriate pay category from the list.
6. Select the location the earnings are to be allocated to. If the employee's default location is to be used, there is no need to make a selection.
7. Enter the number of units to be paid in each pay run into the 'Earnings (per pay run)' field.
8. Enter the rate to be applied, this will apply to the number of units entered.
9. If the super rate needs to be edited, select the Override option and edit the amount as required.
10. Enter any notes if you want the employee to see them on their pay slip.
11. Select which pay runs the earnings should apply to. Options are all future pay runs (there will be no end/expiry date), all pay runs where the pay period starts before (end date will be specified) or all pay runs until the maximum amount has been reached (expiry amount will be specified).
12. Click on Save.

1. Click the Employee menu.
2. Click the List submenu.
3. Click on the employee who needs a super adjustment added.
4. Click the Pay Run Inclusions button.
5. Click the Add button.
   
6. Complete the following fields:
   • Contribution type:
     • Super guarantee.
     • Employer contribution.
     • Salary sacrifice.
     • Member voluntary.
   • Amount (per pay run):
     • Fixed.
     • Percentage of gross.
     • Percentage of OTE.
     • Percentage of taxable earnings.
   • Notes.
   • When should this pay run inclusion start:
     • Today.
     • On the following date.
   • When should this pay run inclusion expire:
     • Never.
     • On the following date.
     • After the following amount has been reached.
7. Click the Save button.
    

1. Click the Employee menu.
2. Click the List submenu.
3. Click on the employee who needs a super adjustment edited.
4. Click the Pay Run Inclusions button.
5. Click on the super adjustment that needs editing.
   
6. Make the required changes and click the Save button.
    

1. Click the Employee menu.
2. Click the List submenu.
3. Click on the employee who needs a super adjustment deleted.
4. Click the Pay Run Inclusions button.
5. Click the Delete button.
   
6. Click the OK button.
    

1. Click the Employee menu.
2. Click the List submenu.
3. Click on the employee who needs a tax adjustment created.
4. Click the Pay Run Inclusions button.
5. Click the Add button.
   
6. Complete the following fields:
   • Amount.
     • Fixed:
     • Percentage of gross.
     • Percentage of taxable earnings.
   • Notes.
   • When should this pay run inclusion start:
     • Today.
     • On the following date.
   • When should this pay run inclusion expire:
     • Never.
     • On the following date.
     • After the following amount has been reached.
7. Click the Save button.
    

1. Click the Employee menu.
2. Click the List submenu.
3. Click on the employee who needs a tax adjustment edited.
4. Click the Pay Run Inclusions button.
5. Click on the employee tax adjustment that needs editing.
   
6. Make the required changes and click the Save button.
    

1. Click the Employee menu.
2. Click the List submenu.
3. Click on the employee who needs a tax adjustment deleted.
4. Click the Pay Run Inclusions button.
5. Click the Delete button.
   
6. Click the OK button.
    

1. Click the Employee menu.
2. Click the List submenu.
3. Click on the employee who needs an expense created.
4. Click the Pay Run Inclusions button.
5. Click the Add button.
   
6. Complete the following fields:
   • Expense category.
   • Location.
   • Tax code.
   • Amount (per Pay Run).
   • Notes.
   • When should this pay-run inclusion start:
     • Today.
     • On the following date.
   • When should this pay-run inclusion expire:
     • Never
     • On the following date.
     • After the following amount has been reached.
7. Click the Save button.
   

1. Click the Employee menu.
2. Click the List submenu.
3. Click on the employee who needs an expense edited.
4. Click the Pay Run Inclusions button.
5. Click on the employee expense that needs editing.
   
6. Make the required changes and click the Save button.
   

1. Click the Employee menu.
2. Click the List submenu.
3. Click on the employee who needs an expense deleted.
4. Click the Pay Run Inclusions button.
5. Click the Delete button.
   
6. Click the OK button.
   

1. Log into your Payroll classic platform.
2. Click the   Employee menu.
3. Click the List submenu.
4. Click on the employee who needs a deduction created.
5. Click the   Pay Run Inclusions button.
6. Click the Add button.
   
7. Complete the following fields:
   • Deduction category:
     • Pre-tax deduction.
     • Salary sacrifice super.
     • Post-tax deduction.
     • Purchased leave deduction.
     • Union fees/subscriptions.
     • Lease payments.
     • FBT.
     • Other pre-tax deduction.
     • Other post-tax deduction.
   • Amount (per Pay Run):
     • Fixed.
     • Percentage of gross.
     • Percentage of OTE.
   • This deduction should be:
     • Paid manually.
     • Paid to a bank account.
     • Paid via BPAY.
     • Superfund
   • Preserved earnings:
     • Never.
     • Once a minimum net earnings limit has been reached.
     • Once a percentage of net earnings has been reached.
       Note: Learn more about Preserved earnings in the Preserved earnings section of this article.
   • Notes.
   • When should this pay-run inclusion start:
     • Today.
     • On the following date.
   • When should this pay-run inclusion expire:
     • Never.
     • On the following date.
     • After the following amount has been reached.
8. Click the Save button.
    

1. Choose the relevant employee from the employee list.
2. Select Pay Run Inclusions from the left side menu.
3. Click Add.
4. Select the appropriate deduction category from the drop down list.
5. Enter the deduction amount to be applied per pay run. It can be a Fixed amount, a Percentage of Gross earnings or Percentage of OTE.

6. Select whether the deduction should be paid manually, to a super fund, a bank account or via a BPAY account.

   To pay this deduction directly into another bank account, via the ABA file from the pay run, you'll need to have first set up the bank account on the employee's record/bank accounts page (set the amount to pay as Fixed and $0) so you can choose this bank account from the drop down list and you can add a 'reference' in the Payment Reference field.

   Additionally, to pay the deduction via a BPAY account, you'll need to have first set up the BPAY account on the employee's bank accounts page (set the amount to pay as Fixed and $0) so you can choose this BPAY account from the drop down list.

   Helpful Hint

   In regards to journal mapping, if you set up a deduction to be paid direct to a bank account, it is not considered a liability (because it's already been paid over) so it will go to payroll clearing. If you want the journal entry to be a debit not a credit use an Expense account in the chart of accounts.

7. Select whether you want to apply preserved earnings to this deduction. Refer below on detailed information relating to preserved earnings. 
8. Enter any notes if you want the employee to see them on their pay slip. 
9. Enter the date this inclusion is to commence.
10. Choose when this inclusion should cease (a specific end date, never or once a particular dollar amount has been reached).
11. Click Save

1. Log into your Payroll classic platform.
2. Click the   Employee menu.
3. Click the List submenu.
4. Click on the employee who needs a deduction edited.
5. Click the   Pay Run Inclusions button.
6. Click   button.
   
7. Make the required changes and click the Save button.
    

1. Log into your Payroll classic platform.
2. Click the   Employee menu.
3. Click the List submenu.
4. Click on the employee who needs a deduction deleted.
5. Click the   Pay Run Inclusions button.
6. Click the    button.
   
7. Click the OK button.
    

Preserved earnings is defined as the minimum net earnings an employee MUST be paid before a deduction amount can be applied in the pay run. For example, an employee could have a garnishee order but part of the order includes that the employee's net pay cannot be reduced to less than $300 per week as a result of the garnishee order. To set this up of example, you would:

(a) Preserved earnings: select 'Once a minimum net earnings limit has been reached';

(b) Preserved earnings amount: enter 350;

(c) If the amount is not reached: here you can choose to have none or only part of the deduction amount processed in the pay run;

(d) Carry forward unpaid deduction amounts: here you can choose whether or not you want any unpaid deduction amounts to be carried over to following pay runs. For example, say an employee’s recurring deduction amount was fixed at $100 per pay run but only $50 was deducted in the pay run. If you choose to carry forward the unpaid deduction amount, the unpaid $50 will be carried over and a total of $150 will be deducted in the following pay run. If you choose not to carry it over, the unpaid $50 deduction amount will be disregarded and in the following pay run only the recurring $100 will be deducted.

(e) Carry forward unused preserved earnings: here you can choose whether or not you want any preserved earnings that are paid below the preserved earnings carried forward. For example, an employee has preserved earnings set at $300. In one pay run the employee is only paid $200 in net earnings. If this setting is ticked, the difference of $100 will be carried over so that the preserved earnings for the next pay run will be $400. 

1. Click the Employee menu.
2. Click the List submenu.
3. Click on the employee who needs an employer liability created.
4. Click the Pay Run Inclusions button.
5. Click the Add button.
   
6. Complete the following fields:
   • Liability category.
   • Amount (per pay run):
     • Fixed.
     • Percentage of gross.
     • Percentage of OTE.
   • Notes.
   • When should this pay run inclusion start:
     • Today.
     • On the following date.
   • When should this pay run inclusion expire:
     • Never.
     • On the following date.
     • After the amount has been reached.
7. Click the Save button.
    

1. Click the Employee menu.
2. Click the List submenu.
3. Click on the employee who needs an employer liability edited.
4. Click the Pay Run Inclusions button.
5. Click on the employer liability that needs editing.
   
6. Make the required changes and click the Save button.
    

1. Click the Employee menu.
2. Click the List submenu.
3. Click on the employee who needs an employer liability deleted.
4. Click the Pay Run Inclusions button.
5. Click the Delete button.
   
6. Click the OK button.