Available for the following Payroll plans: Standard, Premium, Core Payroll
Available for the following user access levels: Admin
Employers may allow staff to adopt a 46/48/50-week year for a negotiated 12-month period. The salary paid to them will be 46/52, 48/52 or 50/52 of their full-time salary.
Within the nominated 12-month period, staff are able to apply to have two weeks (50/52) or four weeks (48/52) additional annual leave, with a proportionate reduction in salary spread over the full year.
There are 2 ways to process Purchased Leave and you will need to set up your payroll file differently depending on the method you want to report to the ATO.
How to set up purchased leave by annualised reduction
- Log in to your payroll platform.
- Create a specific leave allowance template for purchased leave for each option, e.g. 2 weeks, 4 weeks etc.
- Each annual leave field will have the accrual based on whatever extra annual leave is being purchased, e.g. 2 weeks would have the annual leave accrual as 0.11538 hours per hour worked:
- Assign the corresponding leave allowance template to the employee via their Employee file > Pay run defaults page.
- Create a New Pay Category > Set up a new pay category, e.g. Purchased Leave Reduction
- Add Pay Run Inclusions.
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Add a recurring negative earnings line for the employee using the new pay category. This should reflect the total value to be reduced from the employee’s earnings for the additional leave purchased.
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Pay Run - In the pay run, this will display as a negative earning against the selected category, reducing the employee’s gross wages accordingly.
- Create a specific leave allowance template for purchased leave for each option, e.g. 2 weeks, 4 weeks etc.
- Each annual leave field will have the accrual based on whatever extra annual leave is being purchased, e.g. 2 weeks would have the annual leave accrual as 0.11538 hours per hour worked:
- Assign the corresponding leave allowance template to the employee via their Employee file > Pay run defaults page.
- Change the salary of the employee by dividing leave weeks by total weeks e.g. 2 weeks extra annual leave would be Salary x 50/52. You can enter the new rate on the Employee file > Pay run defaults page.
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If you want to keep a record of the original salary, you can enter it as a note on the Employee File > Details page:
- You can also set up an anniversary date to trigger when the year is up to then pay out any remaining balance of leave not taken.
- How to deduct pay for purchased leave from each pay run
- Create a specific leave allowance template for purchased leave for each option, e.g. 2 weeks, 4 weeks etc.
- Each annual leave field will have the accrual based on whatever extra annual leave is being purchased, e.g. 2 weeks would have the annual leave accrual as 0.11538 hours per hour worked:
- Assign the corresponding leave allowance template to the employee via their Employee file > Pay run defaults page.
- Navigate to Business > Payroll Settings > Deduction Categories.
- Create a new deduction category called Purchased Leave.
Add the deduction category to the employee under Pay Run Inclusions.