How do I manage Negative Leave Balances

To stop employees from going into negative leave, you can use the Prevent negative leave function. Below is a description of how to turn this feature on.

1. Log into Employment Hero.
2. Click the Settings menu.
3. Click the Leave Settings submenu.
4. Click the Edit (ellipsis) button next to the Leave type you want to edit.
   
5. Click the checkbox next to Prevent negative leave balance.
   
6. Select between the following:
   • Based on approved leave only
   • Based on approved plus pending leave.
7. Click the Save button.
    

To allow employees to go into negative time off, make sure the Prevent negative leave function is off. Below is a description of how to turn this feature off.

1. Log into Employment Hero.
2. Click the  Settings menu.
3. Click the Time off Settings submenu.
4. Click the Edit (ellipsis) button next to the leave type you want to edit.
   
5. Make sure the checkbox next to Prevent negative leave balance is unticked.
   
6. Click the Save button.

• For all leave types that have a Tracked Balance, we have introduced a setting called Prevent Negative Leave Balances. This will prevent any employees from submitting a leave request if the leave allowance remaining) message appears. This means that the employee will go into a negative leave balance if the amount is approved. This will apply to all self-submitted leave requests (employees or managers/admins applying leave for themselves)
• An admin can submit negative leave for everyone.
• Managers can only submit negative leave for their reporting employees.
• Custom security group users who have access to leave management for all employees will be able to submit negative leave for everyone.