Available for the following Payroll plans: Standard, Premium
Available for the following user access levels: Admin
The Journal Report allows users to download the payroll journal for a specific finalised pay run without having to access the pay run itself. The report is available to all users who are connected to an accounting integration.
Accounting integrations refer to Journals that seamlessly transfer into your chosen Journal, such as Xero or Netsuite, removing the need for manual journal downloads. It is important to be aware that we set the journal export format for API-based accounting integrations to the default journal export and they may not be compatible with your specific journal provider.
If you are connected with a Journal provider that requires downloading and importing journals into your accounting service provider through a spreadsheet. The journal export will automatically adopt the journal export format defined on your integrations page, such as Myob or Sassu.
If your organisation uses Dimensions (such as cost centres, departments, or projects), these values are automatically applied to all earnings lines in a pay run, including leave earnings. When leave is taken, the leave earnings line inherits the Dimension values from the employee's default Dimension configuration, so there is no need to manually assign Dimensions to leave entries. If an employee has multiple earnings lines with different Dimensions, each leave earnings line will carry the matching Dimension value. For employees without Dimensions configured, the Dimension column will appear blank.
These Dimension values, including those on leave earnings and leave accrual lines, are then carried through to your journal export. This is supported for File export and Detailed file export formats, ensuring your exported journal data is complete and consistent without requiring manual adjustment.
Helpful Hint
You can also schedule the report to go out to recipients via the Report Packs feature.
Data management
- Log into the Payroll classic platform.
- Click the Reports menu.
- Click the Journal Report button.
- Select from the following fields:
- Pay schedule.
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Pay run.
Helpful Hint
Only finalised pay runs will appear on this list.
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Click the Download Journal button.
Important
If you have connected to an accounting integration that outputs export files, you can download in either CSV or Excel format. The column headers and data contained in the file will depend on the accounting integration that you have connected to. If your organisation has Dimensions configured, these will be included on all journal lines — including leave earnings and leave accrual lines — so your exported data is ready for import without further adjustment.
Further information
If you are looking for further ideas, try our community. Hero Connect is currently only available for HR-only and HR+Payroll customers. Hero Connect is not yet available for Payroll-only customers.
Explore related content
- Payroll Tax Reporting This feature allows you to create a report on your organisation's payroll tax based on a specific reporting period or month.
- Pay Run Audit Reporting This feature allows you to create a report on a pay run conducted within your organisation and see details such as the deduction details, the PAYG adjustments and the leave accrued.