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Submit a timesheet on behalf on an employee on payroll classic

Updated

Available for the following Payroll plans: Standard, Premium, Core Payroll 
Available for the following user access levels: Admin

The Submitting a Timesheet on Behalf of an Employee feature allows your organisation's payroll admins to submit a timesheet for any employee and specify details such as the start and end time of the shift and breaks taken, the work type it falls under, and the location where they worked these hours. You can also use this feature to add an employee's standard hours, copy timesheets from the last fortnight, edit any information if it has changed, and delete an entry that is no longer required. 

Warning

Timesheets will only flow from the HR classic platform to your payroll classic platform, i.e. this data connection is not bidirectional, and any timesheet submissions made in the payroll classic platform will not flow through to your HR classic platform. We advise you to submit any timesheet via the HR classic platform's Timesheet feature.

Interactive media

Click here for a video walkthrough

Getting started

Adding another timesheet line
  1. Log in to your payroll platform.
  2. Click the Timesheet menu.
  3. Click the Create Timesheet submenu.
  4. Click the Actions button.
  5. Click the Add Another Timesheet Line button.
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  6. Select the required date and click the Add button.
    Showing the new timesheet line and the Add button highlighted. 
Adding an employee's standard hours
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Add Standard Hours button.
    Showing the Timesheet Creation page with the Actions button followed by the Add Standard Hours button highlighted. 
Coping timesheets from the last fortnight
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Copy Timesheets from Last Week button.
    Showing the Timesheet Creation page with the Actions button followed by the Copy Timesheets from Last Week button highlighted. 
Entering timesheet hours instead of start/end times
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Enter Hours Instead of Start/End Times button.
    Showing the Timesheet Creation page with the Actions button followed by the Enter Hours Instead of Start/End Times button highlighted. 
Submitting a timesheet for an employee
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Complete the following fields:
    • Employee.
    • Period ending:
      • Week.
      • Fortnight.
    • Date.
    • Timesheet costs:
      • Show timesheet costs.
      • Hide timesheet costs.
    • Work Types.
    • Start time.
    • End time.
    • Break start.
    • Break end.
    • Location.
  4. Click the Save button.
    Showing the Timesheet Creation page with a timesheet entry being added. 

Daily actitivies

Reverting timesheet changes
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Revert Changes button.
    Showing the Timesheet Creation page with the Actions button followed by the Revert Changes button highlighted. 
Editing a timesheet entry
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Complete the following fields:
    • Employee.
    • Period ending:
      • Week.
      • Fortnight.
    • Date.
    • Timesheet costs:
      • Show timesheet costs.
      • Hide timesheet costs.
  4. Make the required changes and click the Save button.
    Showing the Create Timesheet page and a timesheet entry being edited.
     
Clearing all timesheet entries
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Clear Timesheets button.
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