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Manage and approve employee timesheet submissions in your payroll platform

Updated

Available for the following Payroll plans: Standard, Premium, Core Payroll, 
Available for the following user access levels: Admin

Within your organisation, you may have employees who need to submit a timesheet that lists out what hours they worked and the breaks they took over their last working week. By using an online timesheet submission platform, your employees can submit their hours wherever they are, be it in the office or the field, with this information sent through to their manager to review and approve on the spot.

The Approving Employee Timesheet Submission feature allows you to approve or decline employee timesheets either in bulk or individually, add any required notes and compare to their rostered hours. You can also use this feature to edit a timesheet submission if the details need changing or delete an entry if it is no longer required.

Getting started

EH Payroll

 

Add a note
  1. Click the  Time menu.
  2. Click the Approve Timesheets submenu.
  3. Click the   button.
  4. Write out the required note and click the Save button.
Approve timesheets: Individually
  1. Click the  Time menu.
  2. Click the Approve Timesheets submenu.
  3. Click the timesheet entry that needs approval.
  4. Click the   Approve Timesheet button.
  5. Click the OK button.
Approve timesheets: In bulk
  1. Click the  Time menu.
  2. Click the Approve Timesheets submenu.
  3. Click the   Approve Timesheets button.
  4. Click the OK button.
Decline timesheets: Individually
  1. Click the  Time menu.
  2. Click the Approve Timesheets submenu.
  3. Click the timesheet entry that needs declining.
  4. Click the   Reject Timesheet button.
  5. Click the OK button.
Decline timesheets: In bulk
  1. Click the  Time menu.
  2. Click the Approve Timesheets submenu.
  3. Click the   Reject Timesheets button.
  4. Click the OK button.
Compare submitted timesheets against the roster
  1. Click the  Time menu.
  2. Click the Approve Timesheets submenu.
  3. Click the   Compare with Roster button.

Maintain

 
Filter timesheets
  1. Click the  Time menu.
  2. Click the Approve Timesheets submenu.
  3. Choose from the following filters:
    • Ending period.
    • Grouped by:
      • Date.
      • Default cost centre.
      • Employee.
      • Cost centre.
      • Pay schedule.
      • Work type.
    • Status:
      • Any.
      • Any except rejected.
      • Submitted.
      • Approved.
      • Rejected.
      • Processed.
    • Employee.
    • Cost centre.
    • Employee group
Edit a timesheet entry
  1. Click the  Time menu.
  2. Click the Approve Timesheets submenu.
  3. Click the Edit button.
  4. Make the required changes and click the Save button.
Delete timesheet entries
  1. Click the  Time menu.
  2. Click the Approve Timesheets submenu.
  3. Click the timesheet entries that need deleting.
  4. Click the Delete Timesheets button.
  5. Click the Delete button.
Filter timesheets
  1. Click the  Time menu.
  2. Click the Approve Timesheets submenu.
  3. Choose from the following filters:
    • Ending period.
    • Grouped by:
      • Date.
      • Default cost centre.
      • Employee.
      • Cost centre.
      • Pay schedule.
      • Work type.
    • Status:
      • Any.
      • Any except rejected.
      • Submitted.
      • Approved.
      • Rejected.
      • Processed.
    • Employee.
    • Cost centre.
    • Employee group.
Edit a timesheet entry
  1. Click the  Time menu.
  2. Click the Approve Timesheets submenu.
  3. Click the Edit button.
  4. Make the required changes and click the Save button.
Delete timesheet entries
  1. Click the  Time menu.
  2. Click the Approve Timesheets submenu.
  3. Click the timesheet entries that need deleting.
  4. Click the Delete Timesheets button.
  5. Click the Delete button.

Further information

Can I add two-level timesheet approval?

At this time, Employment Hero does not support a two-level timesheet approval process. All timesheets require approval from only one user, who can be:

  • An admin
  • The employee's primary manager
  • The employee's secondary manager
  • The employee's indirect manager

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