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Change timesheet settings

Updated

Available for the following plans: Lite, Plus, Unlimited HR, Unlimited HR+Payroll
Time & Attendance Add-on
Available for the following user access levels: Admin

You can change timesheet settings to suit your organisation's setup. The Timesheet rounding makes payroll easier by allowing you to round up or round down an employee's clock in or out time, to the nearest 5, 10, 15 or 30 minutes.

E.g., an employee clocks in at 9:03am. You may want timesheet rounding to round the employee's clock in time to 9:00am, or to 9:05am.

This article explains how to:

  • Define timesheet entry rules
  • Turn on timesheet rounding
  • Turn off timesheet rounding
Define timesheet entry rules
  1. Click the Settings menu.
  2. Under the Time & Attendance section, click Timesheets.
  3. Fully customisable timesheet settings including the below fields:
    • Cost Centres
    • Work Sites and positions (grouped settings)
    • Total hours/units if you only submit timesheets 
    • Start and end time if you want to use start and end times or using rostering/clocking
    • Break Times 
    • Work Type (if the org is PY connected)
    • Shift Conditions (if the org is PY connected)
    • Classification (if the org is PY connected)

    • Comments

      The settings can be marked as optional or required. This helps orgs capture the right information for compliance reasons.

  4. Choose the option that best suits your organisation's timesheet needs.
    screencapture-secure-employmenthero-app-v2-organisations-519604-settings-timesheet-settings-2026-05-17-17_09_16 (2).jpg
  5. Click Save.

Turn on timesheet rounding

Enable timesheet rounding
  1. Log in to Employment Hero.
  2. On the left-hand side navigation menu, click on Settings.
  3. Click on Timesheets.
  4. Scroll down to the Round Timesheets subheading.
  5. Select the following:
    • Round clock in time (round up, down or round to the nearest 5, 10 or 15 mins)
    • Round clock out time (round up, down or round to the nearest 5, 10 or 15 mins)
    • Round break duration (round up, down or round to the nearest 5, 10 or 15 mins)
    • Enabling timesheet rounding settings 
  6. Click on Save.

Turn off timesheet rounding

Disable timesheet rounding
  1. Log in to Employment Hero.
  2. On the left-hand side navigation menu, click on Settings.
  3. Click on Timesheets.
  4. Scroll down to the Round Timesheets subheading.
  5. Select the following:
    • Round clock in time (select do not round)
    • Round clock out time (select do not round)
    • Round break duration (select do not round)
      Disabling timesheet rounding settings 
  6. Click on Save.

Frequently asked questions

1. Can I make a field required for employees but optional for managers?

Yes. Each field can be set independently as Optional or Required for employees, managers, or both. For example, you can set Cost Centres as required for employees but optional for managers.

2. Do Work Sites replace Cost Centres for cost tracking?

No. Work Sites also link to Cost Centres for cost allocation. Enabling Work Sites does not replace cost tracking. Costs are attributed through the work site's linked Cost Centre.

3. Can I make Start and end time optional?

No. When Start and end time is enabled, it is always required. If you do not want employees entering start and end times, switch to Total hours/units instead. Note that these two settings are mutually exclusive. Enabling one automatically disables the other.

Further information

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