1. Select the Time menu.
2. Select the Timesheets Management submenu.
3. Scroll down to the list of timesheets or use the filters to find a specific timesheet.
4. Click the Show cost checkbox next to the Approve and Decline buttons. This will automatically fill in the Cost column for each timesheet.
5. You can hover each timesheet's cost to see a breakdown including:
   • Time
   • Name
   • Rate
     
6. Continue to Approve or Decline the spreadsheet as normal. To learn how to Approve or Decline Timesheets, see this article.
7. To see when a Timesheet's cost was synced, hover over the information tooltip in the Info column.

1. Log into your Employment Hero platform.
2. Click the   Reports menu.
3. Click the Time button.
4. Click Timesheet Report.
5. Scroll down to the list of timesheets or use the filter to find a specific timesheet.
6. You can hover each timesheet's cost to see a breakdown including:
   • Time
   • Name
   • Rate
     
7. To see when a Timesheet's cost was synced, hover over the information tooltip in the Info column.

By default, admins can view shift and timesheet costs for all employees, while managers cannot access this information.

To allow a manager to view timesheet costs for their reporting employees, you must create a custom security setting and enable the Rostering Shift & Timesheet Costs permission. Learn how to make a custom security group in this article.

Note: Granting managers access to Timesheets for all employees will allow them to view timesheet costs for all employees.

To create a custom security group for Rostering Management and Rostering Shift & Timesheet Costs, follow the process below:

1. Click the Settings menu.
2. Under General Settings, click the Permissions submenu.
3. Click the New Security Group button.
   
4. Complete the following fields:
   • Group name.
   • Description.
   • Set permissions for - Determine if you wish to enable functionality for all employees, specific individuals or teams.
5. Click the Employees tab.
6. Scroll down to the Rostering Management and Rostering Shift & Timesheet Costs lines.
7. Add the following permissions:
   • Under Rostering Management, click the View checkbox.
   • Under Rostering Shift & Timesheet Costs, click the View checkbox.
     
8. Click Create.

To see a shift's cost in the HR platform:

1. Click the Time menu.
2. Click Rostering Management.
3. Use the filters to find a specific shift.
4. The shift's cost will show in purple text within the shift.
   
5. Click on the cost amount to open up a breakdown of the shift's cost.
6. The breakdown includes costs in addition to the employee's standard pay, including award-related costs like penalty rates and overtime.
   

Classifications help ensure employees are paid correctly based on their role and shift.

Who Can Edit Classifications? Only Managers and Admins have permission to edit or input classifications.

Where Can Classifications Be Applied?

• During the employee onboarding process.
• In the employee’s profile.
• Directly onto a shift.

How Do Classifications Work?

• Classifications are synced from the Payroll system.
• For award costing to function correctly, a shift's classification must match or be of a lower rank than the classification set in the employee’s profile.

Shift Conditions are applied directly to shifts, enabling further customisation and ensuring compliance with award rules.

• Who Can Assign Shift Conditions? Both Admins and Employees.
• Syncing from Payroll: Shift Conditions are synced from the Payroll system.
• Field Update: Previously part of the "Work Type" field, Shift Conditions are now a separate field, allowing users to select multiple conditions for a single shift.

Tags are applied to an employee’s profile during onboarding or in their employee file. They are synced from the Payroll system and linked to rule conditions to support accurate award costing.

Shift cost calculations depend on whether your HR platform is connected to payroll:

• HR Only + Non-EH Payroll: Costs are based on the employee's hourly pay rate. If they are on an annual rate, we use a calculation: (Annual Salary / 52.17 / Weekly Working Hours) x Shift Duration.
• HR + Employment Hero Payroll: All costing data is synced directly from the Employment Hero Payroll costing engine.