How to use the Payroll Deadlines Report

Follow these steps to download your organization's specific payroll schedule in Excel format:

1. Go to Pay > Run Payroll.
2. Select the Open payrolls tab.
3. Click the Export payroll deadlines button.
4. Select Download report (.xlsx).

The report is exported as an Excel file named {Your Business Name} Payroll Deadlines. To ensure clarity across different pay groups:

• Tabs: Each unique pay schedule (e.g., Weekly vs. Semi-Monthly) is placed on its own worksheet tab.
• Range: The report covers all periods from the start of the current tax year through the final pay run of the year stored in the engine.

The report contains six primary columns to help you manage your time:

• Period: The specific pay period number for the year.
• Pay Period Start/End: The dates identifying the work duration being paid.
• Pay Date: The day funds are deposited into employee accounts.

• Cheque Date: This refers to the date printed on a physical cheque. In some system reports, it is also referred to as the Date Paid and is used for tax reporting and reconciling payroll deductions.

  Helpful Hint

  In Canada, the pay date and cheque date are often the same, representing the official day the employee is paid. 
  
  However, the distinction is maintained to accommodate different methods of payment (electronic deposit vs. physical cheque) and specific regional reporting requirements

• Deadline: Also known as the "Run by" date. You must process payroll by this date to utilize automated Money Movement.

If you cannot see the Export payroll deadlines option, ensure your organization meets the following criteria:

• Your business is located in the Canada (CA) region.
• Payroll (Money Movement) is currently enabled for your account.
• You have at least one active, recurring pay schedule (Off-cycle runs do not have a fixed schedule and are excluded from this report).