Available for the following plans: Standard, Premium, Platinum, Unlimited. Available for the following user access levels: Admin
To provide better visibility into your payroll accounting before committing to a pay run, you can now review your journal entries during the draft stage for better reconciliation and pre-approval checks.
Important note
The Journal Report will only appear if you have an active payroll accounting integration. These are configured through Pay > Payroll Integrations. Learn more here.
You can now access your journal data at two points in the platform:
-
Inside a Draft Pay Run: Located in the pay run header.
-
The Reports Page: Located under Pay > Reports > Journal Report.
From here, you can select unfinalized pay runs from the list.
When you download a journal for a pay run that is still in "Open" or "Draft" status, the report will be provided as an Excel (.xlsx) file.
During this process, you will see a disclaimer, which notes that the report reflects draft data and may change before the pay run is finalized; this notice makes sure your accounting team knows that the downloaded figures are not yet final.
While file downloads are available for draft runs, the "Export to QuickBooks" feature remains restricted:
- To maintain data integrity, you can only sync the journal to QuickBooks after the pay run has been finalized.
- If your pay run is in draft mode, the "Export to QuickBooks" option will be hidden or disabled.
- Reconciliation: Check your GL mappings before finishing the pay run.
- Approvals: Send the Excel draft to stakeholders for sign-off on payroll costs.
- Accuracy: Catch categorization errors early to avoid post-finalization adjustments.