Deleting/removing an employee's profile is an important action. It is what you will need to do if you do not wish to offboard an employee and instead aim to remove all that employee's data and history completely and permanently from your platform.
This article explains how to delete/remove an employee's profile, as well as what to do if that profile is greyed out (meaning it appears to be undeleteable and irremovable).
Delete data
- Click the People menu.
- Click the Employees List submenu.
- Click the Action button for the employee you want to remove.
Important
These instructions assume that the employee profile you want to delete is not greyed out. If the relevant employee profile is greyed out, note that this occurs because an admin can not delete an employee once they have:- An asset assigned
- Onboarded an employee
- Submitted or approved leave
- Submitted or approved timesheets
- Signed an HR document and/or contract
4. Click the Delete button.
A confirmation window called Delete employee file will now appear.
5. In the Delete employee file window's textbox, type the employee's name exactly how it has been recorded in the system.
Tip: The window will provide you with the exact spelling of the employee's recorded name written in bold (and inside parentheses). You can type using the name inside the parentheses to ensure your spelling matches the employee's recorded name completely correctly.
6. To confirm the deletion, click the Delete button.
Explore related content
- Offboard and/or terminate an employee via the HR platform This article covers how you can use the offboarding feature when an agreement between an employee and your organisation has expired.
- View terminated employees that are eligible for rehire via the HR platform This article covers a feature that helps you bring back once-terminated employees who can be rehired as returning talent.