Performance Management

Improved Visibility and Reminders for Assigned Learning Content

Release Date: 19 May 2025
Target Users: Global - NextGen: Plus + Unlimited, Classic: Premium + Platinum
Regions: Global
Description:
We've made enhancements to how we handle assigned learning courses to improve completion rates and drive timely course completion with automated reminders.

• Due dates will now display for newly assigned courses, even when the course is still in an 'Assigned' status.
• The system will check daily at 6AM AEST to update and reflect due date information.
• Learners will now receive reminder emails 2 days before the due date for courses with an 'Assigned' status.
• If a course is already past due, no reminder will be sent to avoid unnecessary notifications.

AI People Insights

Release Date: 7 July 2025 (Beta), 21 July 2025 (Public)
Target Users: Admins and people managers (Platinum, Plus and Unlimited)
Regions: Global
Description:
AI People Insights consolidates employee data into a clear overview for managers, surfacing relevant, actionable insights to help provide meaningful support and guidance, with initial focus on leave patterns and behaviors.

• Available in Employees List and Employee Profile for reporting employees.
• Highlights patterns such as repeated absences, spikes in leave or behaviors that may require a check-in.
• Provides detailed insights including reasoning, suggested actions, and feedback options.
• Access is limited to data and employees the manager already has permission to view.

Pre-Payroll (Time & Attendance)

Roster Setup Launch

Release Date: Available Now
Target Users: All customers
Regions: Global
Description:
We've introduced a step-by-step Roster Setup Wizard to simplify first-time rostering setup for new users and improve onboarding success.

• New users are guided through a structured onboarding process, from creating a worksite to building their first roster.
• Improved Worksite Page Experience with clear visual cues and step-by-step instructions.
• Quick employee addition via '+ Add a new employee' button on the worksite page.
• Enhanced cost centre management for non-KeyPay users with redirects for KeyPay-connected orgs.

Enable Copy Shifts for Worksite and Position Structure

Release Date: 11 March 2025 (Closed Beta)
Target Users: Beta customers
Regions: Global
Description:
We've expanded the Copy Shifts feature to support Work Sites and Positions instead of Cost Centres, as part of a phased update for full Time & Attendance integration.

• Standard Copy: Copy shifts to the following week.
• Advanced Copy: Copy shifts for selected employees to a specific start date.
• Disabled work sites and positions are automatically removed.
• New error-handling options allow users to create empty shifts for conflicts or skip overlapping shifts.

Clock In/Out and Submit Timesheets with Work Sites & Positions

Release Date: 12 March 2025 (Closed Beta)
Target Users: Beta customers
Regions: Global
Description:
Employees can now clock in/out and submit timesheets with Work Sites and Positions, replacing Cost Centres where applicable.

• Employees can select their work site and position when clocking in.
• Timesheets can be manually created with work site and position details.
• Upcoming rostered shifts will be auto-populated with work site and position information.

Automations

Contractor Payments Security Timeout

Release Date: 23 June 2025
Target Users: All customers
Regions: Global
Description:
We've introduced security timeout modal to Contractor Profile as part of enhanced session security measures.

• Contractor profile now has a 30-minute sensitive timeout in line with other sensitive screens.
• Viewers will be required to authenticate their sessions if 30 minutes have passed since their last authentication prompt.
• This prepares for future enhancement works to allow syncing profile to Payroll.

Workflow Engine Restrict Admin Overrides (Expense Module)

Release Date: 25 June 2025 (Employment Unlimited, Plus), 26 June 2025 (Global)
Target Users: Global workflow users, includes Classic plan customers
Regions: Global
Description:
We've added a "Restrict Admin Overrides" toggle to custom expense workflow settings to balance operational flexibility with regulatory compliance requirements.

• Configure admin override permissions per workflow (OFF by default).
• Toggle is locked after publishing; requires unpublish, update, and republish to change.
• Admin override restrictions are enforced based on the toggle state at request creation time.
• All override attempts are backend-validated, including API and browser-based actions.

Simplified Approval Workflows – Leave Approval Workflows

Release Date: 25 June 2025
Target Users: Platinum, EOS Plus & EOS
Regions: Global
Description:
We've simplified leave approval workflows by introducing single-action approval logic, eliminating the need for complex multi-step approval chains.

• Single-action approval logic eliminates the need for chaining extra nodes to mark outcomes.
• Support for Sequential, Parallel, and Any-Approver flows.
• Configurable backup approvers (individual, single, or none).
• Dynamic role-based options like "Team Leader of Specific Team".

Security & Login

Enhanced Login Experience - Quick Login Page

Release Date: 7 July 2025
Target Users: All customers
Regions: Global
Description:
We're introducing quick login functionality that saves your last signed in account and login method to remove unnecessary clutter from the login screen for returning users.

• Automatically redirects to quick login page after logout for eligible users.
• Streamlined experience for users with password-based authentication.
• Future support planned for multiple account selection, SAML SSO, and Passkey login methods.

Global Benefits

Custom Security Settings for Benefits Management

Release Date: 23 June 2025
Target Users: Paid plans
Regions: Global
Description:
Admins can now create Custom Security Settings (CSS) groups for Benefits Management to control access levels for all employees.

• View access: Can see Benefits Management feature and view benefits but cannot create/edit/delete or assign employees.
• Edit access: Can create/edit/delete benefits and assign employees, with access to Employee List.
• Currently available for "All employees" scope, with Reporting employees & Teams coming later.

Core HR

Reimagine the Reports Landing Page

Release Date: 24 June 2025 (New orgs, UK, SEA), Mid-August 2025 (AU & NZ)
Target Users: All customers
Regions: Global (phased rollout)
Description:
We redesigned the reports landing page to make it more dynamic, informative, and user-friendly with live chart previews and enhanced navigation.

• Live chart previews for Compliance and People reports showing real-time insights.
• Report descriptions in tooltips with links to related KBA articles.
• Reordered report groups by usage frequency with collapsible sections.
• Quick access icons on each report card for direct navigation.

Email Compliance - Personal Details

Release Date: 24 June 2025
Target Users: All customers
Regions: Global
Description:
Admins and payroll admins will now get notified when certain employee details are changed to ensure employers are up to date with key information changes.

• Email notifications triggered for address changes.
• "Quick Add & Open" feature tested to ensure emails don't get sent inappropriately.

Move ALL Candidate Data Across When Onboarding (Slice 2)

Release Date: 25 June 2025
Target Users: All customers
Regions: Global
Description:
We've enhanced the recruitment-to-onboarding handover by expanding the data automatically transferred from EH Recruitment (ATS) into the Employee Profile.

• Auto-populates Phone Number, Address, and Job Title from Candidate Profile.
• Displays "Talent Channel" as the source in the 'Source' field when applicable.
• Reduces manual effort for Admins and strengthens reliability of onboarding data.

UK AIOP

UK Leave - Introduce Shared Parental Statutory Leave

Release Date: 24 June 2025
Target Users: UK AIO and UK HR Standalone customers
Regions: United Kingdom
Description:
Shared Parental Leave, a statutory leave type in the UK, has now been introduced as a new leave category on the UK platform.

• Available by default under time-off settings for UK organisations.
• Leave request form updated to include fields for partner's details and National Insurance number.
• Automatically syncs to payroll's leave management section like other statutory leave types.

Syncing Statutory Leave to Automatically Generate Statutory Pay Item

Release Date: 26 June 2025 (Closed Beta)
Target Users: UK AIO customers connected to KeyPay
Regions: United Kingdom
Description:
HR will now run a statutory pay eligibility check when users fill out statutory leave requests. If eligible and submitted, a corresponding pay item will be automatically created in payroll.

• Statutory pay eligibility check runs in background and displays within HR's leave request form.
• Approved eligible leave requests automatically generate corresponding pay items in employee's payroll file.
• Edits or deletions to leave requests update payroll items accordingly (if not processed).
• Sync supported for all statutory leave types except statutory sick leave.

Data & AI

Extending SmartMatch to All Job Boards

Release Date: 30 June 2025 (Pilot), TBC (Public)
Target Users: Pilot customers, then public launch
Regions: Global
Description:
SmartMatch scores are now applied to candidates from all external sources to improve screening efficiency and reduce time spent on low quality applications.

• Covers external sources like SEEK, Indeed, manual upload, LinkedIn and more.
• Candidate profiles extracted from CVs using Affinda when external job board doesn't provide a profile.
• External sources account for ~90% of inbound volume, previously unscored and manually reviewed.
• Provides consistent signal across all candidates, not just SmartMatch internal talent.