If you are wondering which function is managed on the Employment Hero platform versus being managed in the Employment Hero Payroll platform, below is a handy guide.
Data points managed in Employment Hero
- Employee personal details
- Employment details (start date, job title, employing entity, employment type, cost centre, team/department, employment status, and location)
- Pay rate attributes (pay rate, pay rate template, pay category, ordinary working hours, pay schedule, pay frequency (hourly, weekly, etc.), pay anniversary date)
- Award rule set designation (auto-selected based on award)
- Tax details
- Super/Kiwisaver details
- Bank details
- Leave entitlements (leave types, leave allowance template configuration and balances originated from HR configuration)
- Normal working hours per week/day, ordinary work day, work pattern or rostered hours.
- Emergency contacts.
- Assigning employee payroll tags
Data points managed in Employment Hero Payroll
- Pay categories and configurations (including unit of accrual, rate loading, super rate, payment classification, pay category name)
- Location/Cost Centre Management
- Automated pay condition rules (penalty rates, loading rates, linked pay categories)
- Deductions, allowances, and expense reimbursement categories and rules.
- Pay run settings (pay cycles, pay run inclusions/exclusions (e.g., one-off allowances, recurring deductions, reimbursed expenses), end dates for inclusions/exclusions.)
- Non-award rule set designation
- Liabilities (such as workers compensation premiums, long service leave), configuration and reporting.
- Superannuation threshold configuration and employer liabilities management.
- Custom payroll calculation fields (timesheet type, custom hours, exception rules, and system-managed adjustments.)
- Advanced payroll integration points (mapping for external accounting, reporting, or third-party integration setup)
- Payroll tag management
- Employing entity management
Summary Table
| Data Element | Managed in Employment Hero | Managed in Employment Hero Payroll |
| Employee personal & contact details | ✓ | |
| Job & employment details | ✓ | |
| Pay rate, template, & schedule | ✓ | |
| Award rule set designation | ✓ | |
| Tax details (TFN, tax code) | ✓ | |
| Pension details and rates | ✓ | |
| Banking details | ✓ | |
| Leave balances & configuration | ✓ | |
| Assigning employee payroll tags | ✓ | |
| Pay category set-up, rates, and rules | ✓ | |
| Location/Cost Centre management | ✓ | |
| Pay conditions, loadings, penalty calculations | ✓ | |
| Non-award rule set designation | ✓ | |
| Deductions, allowances, expense categories | ✓ | |
| Pay run inclusions and end dates | ✓ | |
| Liabilities, super thresholds | ✓ | |
| Timesheet/roster rules | ✓ | |
| Advanced integrations & mapping | ✓ | |
| Payroll tag management | ✓ | |
| Employing entity management | ✓ |
Most personal information is entered and managed in Employment Hero. The general rule of thumb is if it can be done in Employment Hero, it should be done there.
Functions managed in Payroll are generally items that involve more than one employee, so settings like pay and leave categories that can would generally apply to a group of employees, rather than just one.