Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following users: Manager, Admin, Owner
Work Sites & Positions Rota: This feature is available for customers using the advanced Rota system with work sites and positions.
Employer costs allow you to see additional labour costs, such as Employer’s National Insurance (NI) and pension contributions, on top of base pay when reviewing shifts in the rota. These costs help provide a more complete view of staffing spend for budgeting and planning purposes. These employer costs are optional and can be turned on or off from the rota settings.
Getting started
Enable employer costs
When employer costs are turned off, only the base pay will be shown in the rota and included in totals.
- Click the Time menu.
- Under Rotas, click the Rota Management submenu.
- Click the Settings button (gear icon).
- Click Shift Settings.
- Under Shift Cost, switch on Include Employer's National Insurance (NI) to rota and timesheet costs. The feature is turned on if the button is purple, as shown in the image below.
Further information
How employer costs appear on the rota
When enabled, employer costs are displayed in the shift cost breakdown and included in total cost figures across the rota. You may see:
- Base pay (including RHP where applicable)
- Employer NI
- Employer pension contribution
- A total shift cost reflecting the combined amount
How employer costs are calculated
Employer costs shown in the rota are estimated values provided by payroll and are intended for budgeting and planning purposes.
- Rolled-Up Holiday Pay (RHP): Included as part of the employee’s hourly rate where applicable.
- Employer’s National Insurance (NI): Estimated based on payroll-provided rates and employee earnings.
- Employer’s Pension Contribution: Estimated based on payroll-provided contribution settings.
Actual payroll calculations may vary depending on employee circumstances and payroll rules. Employer costs shown in the rota are for visibility only and do not change payroll processing.