Available for the following plans: Lite, Plus, Unlimited
Time & Attendance Add-on
Available for the following HR classic plan: Platinum
Available for the following user access levels: Manager, Admin
The Rostering module in the payroll classic platform has a Template feature that lets you create a shift that multiple employees can bid on and edit details such as start and end times, work types, and roles. To use the Shift Bidding features, you will need to have them turned on via Rota Settings. To read further information on how to access Rota Settings, refer to the following article.
Important
This feature on Payroll classic is not available for users under the following plans: Employment Lite, Employment Plus, and Employment Unlimited. Instead, you need to use the Rostering feature on the Employment Hero platform.
Helpful Hint
A useful trick to copy individual shifts quickly is to hold the Shift key on your keyboard, click an existing shift, either published or unpublished, and then drag the field to the relevant day. The platform will copy the shift as unpublished.
Getting started
- Click the Rota menu.
- Click the Rota Actions button.
- Click the Rota Templates button.
- Click the Edit button.
- Click on the shift panel that represents the day that needs a bidding shift created.
- In the Create Shift panel, click the Shift Bidding tick box.
-
In the Create Shift panel complete the following fields:
- From time.
- To time.
Helpful Hint
Click the Add Break button to add a break in.
- Break start.
- Break end.
Helpful Hint
Click the Minus button to delete an added break.
- Location.
- Qualifications.
Helpful Hint
The Qualifications field will only appear if an admin has enabled qualifications.
- Bidding employees.
Helpful Hint
You can select any created Bidding Employees from within the Bidding Employee drop menu. Refer to the Glossary of Shift Availability Terms for further information on what recommended and other employees means.
- Work type.
Helpful Hint
The Work Type field will only appear if an admin has enabled work types.
- Role.
Helpful Hint
The Role field will only appear if an admin has enabled shift roles.
- Note.
-
Click the Save button.
Helpful Hint
When you add multiple users in the resources field, this will automatically create the same shift for the selected employees.
Important
The payroll classic platform does not cost bidding shifts and will display the shift cost as $0. This is because the platform assigns multiple employees to the shift, and only when an employee accepts the shift will the platform assign a cost to the shift.
Editing data
- Click the Rota menu.
- Click the Rota Actions button.
- Click the Rota Templates button.
- Click the Edit button.
-
Click on the bidding shift that needs editing.
Helpful Hint
The purple icon shows a bidding shift, and the number within the purple circle shows the number of assigned bidding employees.
- Make the required changes and click the Save button.
Deleting data
- Click the Rota menu.
- Click the Rota Actions button.
- Click the Rota Templates button.
- Click the Edit button.
- Click on the bidding shift that needs deleting.
- Click the Delete this Shift Template button.
- Click the Delete button.
Further Information
| Function | Definition | Logic |
|---|---|---|
| Recommended Employees | The platform defines an employee as recommended, if they fulfil all the criteria for that shift. |
Employee recommended shift criteria is:
|
| Other Employees | The platform defines an employee as other, if they only partially meet the criteria for that shift. |
Other employee criteria:
|