Available for the following plans: Employment Plus, Employment Unlimited
Available for the following Payroll classic plans: Standard, Premium
Available for the following user access levels: Admin
BACS is an electronic platform used to make payments directly from one bank account to another. The main two types of payment are Direct Debit and BACS Direct Credit, with payments taking up to three working days to clear.
The Payment Setting feature allows you to set up your organisation's BACs and HMRC payment file details, such as the account name and number, and the financial institution code. You can also use this feature to edit the data if it changes and delete any records that are no longer relevant.
Getting started
The below premise will walk you through how to add a BACs and HMRC payment file to your platform.
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Payment Files button.
- Click the Add button.
- Select the required BACs file from the File Format drop-down and complete the required fields.
- Select the Pay HMRC tick box.
Helpful Hint
Once you select the Pay HMRC tick box, we will pre-fill the payment details for the HMRC office you deal with and you can then choose a payment date between the 6th and 22nd of the month for when you would like to generate the payment file. If the date you pick falls on a non-banking day, we will create the payment file for the first available previous banking day.
- Click the Save button.
Maintain
The below premises will walk you through how to edit and/or delete a payment file on your platform.
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Payment Files button.
- Click the Payment File that needs editing.
- Make the required changes and then click the Save button.
- Log into your Employment Hero Payroll platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Payment Files button.
- Click the button.
- Click the Delete button.
Further information
| File format. | You can choose either a standard BACS format or a bank-specific format. |
| Sort code. |
The sort code of the account where you take payments from is the number you need to enter within this field. |
| Account number. |
The account where you make payments from is where you source your account number. |
| The account name. | The account where you take payments from is where you source your account name. |
| Submission Reference. | This is the description of the payroll payment that will appear on the employee’s bank statement to show the payment origin. You can then append with nothing or add in Pay Period Ending, Payment Date or Employee ID. |
| Service User Number (SUN). | Required to process bank file payments. |
| Exclude footer record. | This means that we will not include the last 3 lines in the BACS file. |
Explore related content
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- How do I set up my organisation's business details via the Payroll platform? This feature allows you to update your organisational information, such as your legal entity used within your payroll platform.