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View an employee's review and management notes

Updated

Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR classic plans: Standard, Premium, Platinum
Available for the following user access levels: Manager, Admin

Management notes provide a flexible option for adding text-based notes to an employee's file. This feature also enables you to edit or delete these notes as needed. While the Performance Review feature  displays specific details of an employee's performance review, such as completion state, progress status, and start and end dates. A Filter feature is also available, enabling you to customise the visibility of reviews based on specific time periods.

Management Note Permissions

You can now assign customised permissions to each individual Management Note from within the note itself, ensuring the right people have the right access.

  • Notes after Jan 12th: Individual permissions are available for all notes created or updated after January 12th.
  • Notes before Jan 12th: Any notes created or unedited before January 12th will keep their prior broad permission as assigned by your organisation under Settings.

Management notes

Add a management note

  1. Click the People menu.
  2. Click the People list submenu.
  3. Select the employee whose file needs a note added.
  4. Scroll down to the Performance file and click the Management Notes tab.
  5. Click Write a Note About this Employee button.
  6. Write your note.
  7. Choose access level:
    • Admins only.
    • Admins and others - Then select one or more of:
      • Direct Managers.
      • Indirect Managers.
      • Non‑reporting line access.
  8. Click Save.

View the management notes of a previous manager

Managers and Admins can view old manager notes when there has been a manager change during the review period.

  1. Click the People menu.
  2. Click the People list submenu.
  3. Select the employee whose management notes you wish to view.
  4. Scroll down to the Performance file and click the Management Notes tab.
  5. Click the management notes you want to view.
    screenshot of the performance section, highlighting the management notes tab

Edit a management note

  1. Click the People menu.
  2. Click the People list submenu.
  3. Select the employee whose file needs a note added.
  4. Scroll down to the Performance file and click the Management Notes tab.
  5. Hover over the note, then click the Three Dots button.
  6. Click the   Edit button.
  7. Make the required changes and then click the Save button.
    Management note edit note with border.jpg

Delete a management note

  1. Click the People menu.
  2. Click the People list submenu.
  3. Select the employee whose note needs to be deleted.
  4. Scroll down to the Performance file and click the Management Notes tab.
  5. Hover over the note, then click the Three Dots button.
  6. Click the   Delete button.
  7. Click the Delete button to confirm deletion.
    Management note delete note with border.jpg

Reviews

View an employee's review

  1. Click the People menu.
  2. Click the People list submenu.
  3. Select the employee whose review you wish to view.
  4. Scroll down to the Performance file and click the Reviews tab.
  5. Click the review you want to view.
    Review 1.jpg

View and archived review

  1. Click the People menu.
  2. Click the People list submenu.
  3. Select the employee whose archived review you wish to view.
  4. Scroll down to the Performance file and click the Reviews tab.
  5. Click the Filter button.
  6. Select the Show Archived Reviews tick box.
    Show archived reviews

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