Available for the following Payroll classic plan: Premium
Available for the following User Access levels: Manager, Admin
The Rostering module within the payroll classic platform has a Template feature that allows you to create a set of pre-built employee shifts, with the ability to set up start and end times, break duration, locations, and any required roles. You can also use this feature to edit any details if they change and delete a shift, either in bulk, or individually, if it is no longer required.
Important
This feature on Payroll classic is not available for users under the following plans: Employment Lite, Employment Plus, and Employment Unlimited. Instead, you need to use the Rostering feature on the Employment Hero platform.
Helpful Hint
A useful trick to copy individual shifts quickly is to hold the Shift key on your keyboard, click an existing shift, either published or unpublished, and then drag the field to the relevant day. The platform will copy the shift as unpublished.
Getting started
- Click the Roster menu.
- Click the Roster Actions button.
- Click the Roster Templates button.
- Click the Edit button.
- Click on the shift panel that represents the day that needs a shift created.
- In the Create Shift panel complete the following fields:
- From time.
- To time.
Helpful Hint
Click the Add Break button to add a break in.
- Break start.
- Break end.
Helpful Hint
Click the Minus button to delete an added break.
- Location.
- Resource.
- Qualifications.
Helpful Hint
The Qualifications field will only appear if an admin has enabled qualifications.
- Work type.
Helpful Hint
The Work Type field will only appear if an admin has enabled work types.
- Role.
Helpful Hint
The Role field will only appear if an admin has enabled shift roles.
- Note.
- Click the Save button.
Helpful Hint
When you add multiple users in the resources field, this will automatically create the same shift for the selected employees.
Editing data
- Click the Roster menu.
- Click the Roster Actions button.
- Click the Roster Templates button.
- Click the Edit button.
- Click on the employee shift that needs editing.
- Make the required changes and click the Save button.
Helpful Hint
You can change a shift time or date by dragging the created shift to a new position on the roster overview screen. The ability to allocate shifts by clicking and dragging is only available for shifts in drafting stage.
Deleting data
- Click the Roster menu.
- Click the Roster Actions button.
- Click the Roster Templates button.
- Click the Edit button.
- Click on the employee shift that needs deleting.
- Click the Delete this Shift Template button.
- Click the Delete button.
- Click the Roster menu.
- Click the Roster Actions button.
- Click the Roster Templates button.
- Click the Edit button.
- Click the Delete Shifts button.
- Click the Delete button.
Explore related topics
- See my roster warnings on Payroll classicThis article answers a common user question we receive around how do I view any triggered roster warnings.
- Set up rostering roles on Payroll classicThis feature allows you to create a roster group, such as front-of-house serving staff that you can then assign to your employees when entering their shift details.
Comments
Copying a shift does not work for us. It used to work if on a mac though not on a PC, now neither works.
Hi Sophie Carofyllakis, thank you for your comment.
I've raised a ticket so the support team can assist you further with your query. A member of the team will be contacting you shortly.
Article is closed for comments.