Setup BACs and HRMC payment files | Payroll Web platform:

Overview

BACS is an electronic platform used to make payments directly from one bank account to another. The main two types of payment are Direct Debit and BACS Direct Credit, with payments taking up to three working days to clear.

The Payment Setting feature allows you to set up your organisation's BACs and HRMC payment file details, such as the account name and number, and the financial institution code. You can also use this feature to edit the data if it changes and delete any records that are no longer relevant.

Availability

Payroll Plan:   Standard   Premium

Getting started

The below premise will walk you through how to add a BACs and HRMC payment file to your platform.

Add a payment file
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Payment Files button.
  5. Click the   Add button.
    Payment__UK__1.jpg
  6. Select the required BACs file from the File Format drop-down and complete the required fields.
  7. Select the Pay HRMC tick box.

    Helpful Hint

    Once you select the Pay HMRC tick box, we will pre-fill the payment details for the HMRC office you deal with and you can then choose a payment date between the 6th and 22nd of the month for when you would like to generate the payment file. If the date you pick falls on a non-banking day, we will create the payment file for the first available previous banking day.

  8. Click the Save button.
    Payment__UK__4.jpg

Maintain

The below premises will walk you through how to edit and/or delete a payment file on your platform.

Edit a payment file
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Payment Files button.
  5. Click the Payment File that needs editing.
    Payment__UK__3.jpg
  6. Make the required changes and then click the Save button.
    Payment__UK__4.jpg
Delete a payment file
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Payment Files button.
  5. Click the   button.
    Payment__UK__5.jpg
  6. Click the Delete button.
    Payment__UK__6.jpg

Further information

Definitions
File format. You can choose either a standard BACS format or a bank-specific format.
Sort code.

The sort code of the account where you take payments from is the number you need to enter within this field.

Account number.

The account where you make payments from is where you source your account number.

The account name. The account where you take payments from is where you source your account name.
Submission Reference. This is the description of the payroll payment that will appear on the employee’s bank statement to show the payment origin. You can then append with nothing or add in Pay Period Ending, Payment Date or Employee ID.
Service User Number (SUN). Required to process bank file payments.
Exclude footer record. This means that we will not include the last 3 lines in the BACS file.

Author recommended

So you have now added your BACs or HRMC payment files and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

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