Available for the following Payroll classic plans: Standard, Premium
As a business you can have multiple locations based in different regions or provinces, and in these cases, your organisation would have different employees in each location. Having a location register will allow you to maintain an accurate record of who works where within your organisation.
The feature covered in this article allows you to add a new location with the ability to specify its name and region. The feature also allows you to edit the information if it changes and delete a location if it is no longer relevant.
Important
For more information on how to manage locations and cost centres in Employment Hero's platform refer to the article: How do I manage cost centres via the HR platform?
By default, the Payroll platform only allows you to create one top level location. However, if you need multiple top level locations, you can enable this via the Advanced Settings feature. To read further information on how to enable this feature, refer to the article: How do I use advanced platform settings via the Payroll platform?
Getting started
- Click the Business menu.
- Click the Payroll Settings submenu.
- Under Pay Run Settings, click Locations.
- Click Add to add a new location.
- Complete the following fields:
- Location name
- Is a sub location of (click the dropdown box in this field and select the relevant sublocation)
- This location correlates with a record in another system (click the checkbox if applicable)
- Make all sub locations report to this location (click the checkbox if applicable)
- Default shift conditions
- Make this location available to all employees (click the checkbox if applicable)
- Click the Save button.
Edit data
- Click the Business menu.
- Click the Payroll Settings submenu.
- Under Pay Run Settings, click Locations.
- Click the location you want to edit.
- Make the required changes to the location details.
- Click the Save button.
Manage data
- Click the Business menu.
- Click the Payroll Settings submenu.
- Under Pay Run Settings, click Locations.
- Click the Export button.
- Select a file format.
- Click the Download button.
- Click the Business menu.
- Click the Payroll Settings submenu.
- Under Pay Run Settings, click Locations.
- Click the Import button.
- Click the Import button in the Import Locations screen.
- Click the Upload data from file button.
- Choose the file you want to export and edit.
- Click the Business menu.
- Click the Payroll Settings submenu.
- Under Advanced, click Advanced Settings.
- Tick the Allow multiple top level locations checkbox.
- Click the Save button.
- Under Pay Run Settings, click Locations.
- Click the Import button.
- Click the Import button in the Import Locations screen.
- Click the Upload data from file button.
-
Choose the file you exported and edited.
Important
You can import top level locations by leaving the ‘Is A Sub-location Of’ column blank.
Remove data
Warning
When you delete a location, this will prevent you from reporting on this location. However, the Payroll platform will place this information in a new section called 'unknown'.
- Click the Business menu.
- Click the Payroll Settings submenu.
- Under Pay Run Settings, click Locations.
-
Click the icon for the location you want to delete.
Important
You cannot delete a top-level location.
- In the Confirm delete? window that will now have appeared, click the Delete button.
Watch the training video
Explore related content
- How do I manage my organisation's expense categories via Payroll? This feature allows you to create a new expense category and include details such as the tax code and tax rate.
- How do I manage my pay categories via the Payroll platform? This feature allows you to create a new pay category and define the unit of accrual, super rate, rate loading, and payment classification
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