Payroll platform: Adding employee timesheets into a pay run

Jimmy

Updated 08 February 2022 22:31

Overview

Within your organisation, you may have employees who need to submit a timesheet that lists out what hours they worked and the breaks they took over their last working week. By utilising an online timesheet submission system, your employees can submit their hours wherever they are, be it in the office or the field, with this information sent through to their manager to review and approve.

The Adding Employee Timesheets feature allows you to add timesheets either in bulk or per employee manually into a pay run. A pay run needs creating first, before you can add or remove an employee. To read further details on how to create a pay run, refer to the following article.

Availability

Payroll Plan:

Standard

Premium

Getting started

The below premises will walk you through how to add employee timesheets into your pay run, either in bulk or for just a single employee.

Add timesheets in bulk into a pay run

Log into your Employment Hero Payroll platform.
Click the Pay Run menu.
Click the required pay run.
Click on the Actions tab.
Click the Pay Run Actions button.
Click the Import Timesheets button.
Select one of the following options:
- Import timesheets for this pay period.
- Import all unpaid timesheets
Click the Import button.

Add timesheets into a pay run for a single employee

Log into your Employment Hero Payroll platform.
Click the Pay Run menu.
Click the required pay run.
Click on the employee's name who needs timesheets imported.
Click the Actions button.
Click the Import Timesheets button.
Select one of the following options:
- Import timesheets for this pay period.
- Import all unpaid timesheets
Click the Import button.

Author recommended

So you have now added timesheets into a pay run and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

Payroll Timesheet Reporting This report enables you to view all your employee timesheet submissions, including details such as their start and end time, their location, the reviewer, the review date and the submission status.
Payroll Roster Reporting: Roster vs Timesheet Comparison This report enables you to compare your employees' timesheet submissions against their rostered hours and see if there are any discrepancies with the data.