Managing employee terminations within a pay run | Payroll Web Platform

Jimmy

Updated 06 April 2023 03:13

Overview

There will be instances where an employee agreement has ended with your organisation and they will need to be off-boarded and terminated. The Terminate Employee feature within a pay run enables you to select an employee and specify their termination date and the reason behind this action. The platform will then apply the correct termination payment to the employee record to make sure you give the correct severance pay to the employee.

Warning

The HR platform is the source of truth for your company settings, payroll settings, and employee file data. For you to terminate an employee correctly, you will need to follow a specific process. To read more about how to terminate an employee in the correct order, refer to the following guide.

Availability

Payroll Plan:

Standard

Premium

Getting started

The below premise will walk you through how to add an employee termination to a pay run.

Add an employee termination

Log into your Employment Hero Payroll platform.
Click the Pay Run menu.
Click the pay run that needs an employee termination added.
Click the employee name who needs termination pay added.

Warning

An employee included in an un-finalised pay run means you can not use the termination payment feature. You will need to finalise any existing pay runs first and then process their termination payment.
Click the Actions button.
Click the Terminate Employee button.
Select the termination date and click the Save button.

Maintain

The below premise will walk you through how to cancel an employee termination in a pay run.

Cancel an employee termination

Log into your Employment Hero Payroll platform.
Click the Pay Run menu.
Click the pay run that needs an employee termination cancelled.
Click the employee name who needs a termination payment cancelled.
Click the Actions button.
Click the Cancel Termination button.

Author recommended

So you have now managed an employee termination and you are now wondering, what next can I do. There are two recommendations I would make on this front and they are:

Payroll payment reporting: Unpaid employees This feature allows you to create a report on the last date your non-terminated employees received payment.
Payroll pay run reporting: Pay run inclusions This feature allows you to create a report on the inclusions your organisation has processed within your finalised pay runs.