Employee re-occurring or once-off pay run deduction inclusions | Payroll Web Platform

Overview

A payroll deduction occurs when you remove funds from an employee's pay before they receive their pay cheque. Legislation mandates some deductions, and some are because of a private agreement between an employer and an employee.

The Pay Run Inclusions Deduction feature allows you to set up an automated employee deduction where you can choose the category, the date the inclusion starts and ends on, and the amount. You can also use this feature to edit any data entered previously and delete a record that is no longer required.

Important

For information on how best to process novated lease payments, please refer to your accountant.

Availability

Payroll Plan:   Standard   Premium

Getting started

The below premise will walk you through how to add an employee recurring deduction.

Add a deduction
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Employee menu.
  3. Click the List submenu.
  4. Click on the employee who needs a deduction created.
  5. Click the   Pay Run Inclusions button.
  6. Click the Add button.
    Deduction__UK__1.jpg
  7. Complete the following fields:
  8. Complete the following fields:
    • Deduction category:
      • Pre-tax deduction.
      • Pension salary sacrifice.
      • Post-tax deduction.
    • Amount (per pay run):
      • Fixed.
      • Percentage.
    • This deduction should be:
      • Paid manually.
      • Paid to bank account.
      • Paid to a pension scheme.
    • Preserved earnings:
      • Never.
      • Once a minimum net earnings limit has been reached.
      • Once a percentage of net earnings has been reached.
    • Notes.
    • When should this pay run inclusion start:
      • Today.
      • On the following date.
    • When should this pay run inclusion expire:
      • Never.
      • On the following date.
      • After the following amount has been reached.
  9. Click the Save button.
    Deduction__UK__2.jpg

Maintain

The below premises cover how to edit and/or delete an employee's recurring deduction.

Edit a deduction
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Employee menu.
  3. Click the List submenu.
  4. Click on the employee who needs a deduction edited.
  5. Click the   Pay Run Inclusions button.
  6. Click   button.
    Deduction__UK__3.jpg
  7. Make the required changes and click the Save button.
    Deduction__UK__4.jpg
Delete a deduction
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Employee menu.
  3. Click the List submenu.
  4. Click on the employee who needs a deduction deleted.
  5. Click the   Pay Run Inclusions button.
  6. Click the    button.
    Deduction__UK__5.jpg
  7. Click the OK button.
    Deduction__Uk__6.jpg

Author recommended

So you have now set up a deduction pay run inclusion and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

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