Available for the following HR classic plans: Standard, Premium, Platinum
Available for the following user access levels: Manager, Admin
The HR Manager Timesheet feature enables the approval or rejection of timesheets in bulk or individually. It also allows managers to edit or delete entries as needed.
To activate this feature, you must enable Start and End Times based on Daily Entries. For more information on setting this up, please see this article.
Getting started
Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.
Availability
Available for the following HR classic plans: Standard, Premium, Platinum
Available for the following user access levels: Manager, Admin
Important
When you submit a timesheet for an employee, the platform will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Complete the following fields:
- Date
- Start time
- End time
- Employee
- Work type
- Cost centre
- Click the Break button.
- Complete the following fields:
- Start time
- End time
- If required, add a comment.
- Click the Save button.
Approve and decline timesheets
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs approval.
- Click the Approve Selected button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs declining.
- Click the Declined Selected button.
- Type in a reason for declining the timesheet.
- Click the Decline button.
Data management
Available for the following HR classic plans: Standard, Premium, Platinum
Available for the following Payroll classic plans: Standard, Premium
Available for the following user access levels: Manager, Admin
Important
When you submit a timesheet for an employee, the platform will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Complete the following fields:
- Date
- Start time
- End time
- Employee
- Work type
- Cost centre
- Click the Break button.
- Complete the following fields:
- Start time
- End time
- If required, add a comment.
- Click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs approval.
- Click the Approve Selected button.
- Click the Timesheet menu.
- Click the Management submenu.
- Use the tick box to select each timesheet that needs declining.
- Click the Declined Selected button.
- Type in a reason for declining the timesheet.
- Click the Decline button.
Availability
Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR classic plans: Premium, Platinum
Available for the following user access levels: Manager, Admin
Submitting start and end times for an employee
Important
When you submit a timesheet for an employee, the platform will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Complete the following fields:
- Date
- Start time
- End time
- Employee
- Work type
- Cost centre
- Click the Break button.
- Complete the following fields:
- Start time
- End time
- If required, add a comment.
- Click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs approval.
- Click the Approve Selected button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs declining.
- Click the Declined Selected button.
- Type in a reason for declining the timesheet.
- Click the Decline button.
Maintain
Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.
Availability
Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR classic plans: Premium, Platinum
Available for the following user access levels: Manager, Admin
- Click the Time menu.
- Click the Timesheets Management submenu.
- In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
- Date range
- Employee
- Cost centre
- Work type
- Group by
- Status:
- Pending timesheets
- Approved timesheets
- Declined timesheets
- All
- Click the Run Report button.
- Click the Time menu
- Click the Timesheets Management submenu
- Click the Action button
- Click the Edit button
- Make the required changes and click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Delete button.
- Click the OK button.
Availability
Available for the following HR classic plans: Premium, Platinum
Available for the following Payroll classic plans: Standard, Premium
Available for the following user access levels: Manager, Admin
- Click the Time menu.
- Click the Timesheets Management submenu.
- In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
- Date range.
- Employee.
- Cost centre.
- Work type
- Group by
- Status:
- Pending timesheets.
- Approved timesheets.
- Declined timesheets.
- All.
- Click the Run Report button.
Important
The ability to view a timesheet is only available if payroll has processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the View Details button.
Helpful Hint
You will now see the details of the timesheet on your screen.
Important
The ability to edit a timesheet is only available if payroll has not processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
Important
The ability to delete a timesheet is only available if payroll has not processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Delete button.
- Click the OK button.
Availability
Available for the following HR classic plans: Premium, Platinum
Available for the following user access levels: Manager, Admin
- Click the Time menu.
- Click the Timesheets Management submenu.
- In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
- Date range
- Employee
- Cost centre
- Work type
- Group by
- Status:
- Pending timesheets
- Approved timesheets
- Declined timesheets
- All
- Click the Run Report button.
Important
The ability to view a timesheet is only available if payroll has processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the View Details button.
Helpful Hint
You will now see the details of the timesheet on your screen.
Important
The ability to edit a timesheet is only available if payroll has not processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.