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Manage weekly hour-based timesheets

An online timesheet system helps your employees log their work hours easily, whether they are in the office or in the field. This ensures accurate records are submitted to managers for prompt review and approval.

The HR Manager Timesheet feature lets you approve or decline timesheets in bulk or individually, edit entries, or submit them on behalf of employees. You can also delete records if they are no longer required.

Important

To use this timesheet type, you need to enable Daily Hours based on Weekly Entries. For details on how to enable this feature, refer to this article.

Getting started

Employment Hero EH Payroll classic

Available for the following HR classic plans: Premium, Platinum
Available for the following user access levels: Admin  

Submit daily hours for an employee

Important

When you submit a timesheet for an employee, the system will automatically approve the timesheet.

  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Click the Add New Timesheet button.
    Weekly_1.jpg
  4. Click the Hourly button.
  5. Select the starting date in the Week field.
  6. Complete the following fields:
    • Employee
    • Cost centre
    • Work type
    • Monday to Sunday work hours.
    • Comment

    Helpful Hint

    You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.

  7. Click the Save button.
    Weekly_2.jpg
Submit half/full days for an employee

Important

When you submit a timesheet for an employee, the system will automatically approve the timesheet.

  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Click the Add New Timesheet button. Weekly_1.jpg
  4. Click the Full Day/Half Day button.
  5. Select the starting date in the Week field.
  6. Complete the following fields:
    • Employee
    • Cost centre
    • Work type
    • Monday to Sunday half day or full day
    • Comment

    Helpful Hint

    You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.

  7. Click the Save button.
    Weekly_3.jpg
Approve timesheets
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Use the Tick box to select each timesheet that needs approval.
  4. Click the Approve Selected button.
    Weekly_4.jpg
Decline timesheets
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Use the tick box to select each timesheet that needs to be declined.
  4. Click the Declined Selected button.
    Weekly_5.jpg
  5. Type in a reason for declining the timesheet.
  6. Click the Decline button.
    Weekly_6.jpg

Data management

Employment Hero EH Payroll classic

Available for the following plans: Employment Plus, Employment Unlimited
Available for the following HR classic plans: Premium, Platinum
Available for the following user access levels: Admin  

Filtering timesheets
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
    • Date range
    • Employee
    • Cost centre
    • Work type
    • Group by
    • Status:
      • Pending timesheets
      • Approved timesheets
      • Declined timesheets
      • All
  4. Click the Run Report button.
    Weekly__HRO__1.jpg
Edit an employee's daily hours
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Click the Action button.
  4. Click the Edit button.
    Weekly_8.jpg
  5. Make the required changes and click the Save button.
    Weekly_9.jpg
Edit an employee's half/full day
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Click the Action button.
  4. Click the Edit button.
    Weekly_10.jpg
  5. Make the required changes and click the Save button.
    Weekly_11.jpg
Delete an employee's timesheet
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Click the Action button.
  4. Click the Delete button.
    Weekly_12.jpg
  5. Click the OK button.
    Weekly_13.jpg

Further information

Employment Hero EH Payroll classic
Definitions: Timesheet status
Pending A manager needs to approve the timesheet.
Approved A manager has approved the timesheet.
Declined A manager has rejected the timesheet.
Definitions: Clock symbols
Created at Provides a timestamp of the timesheet creation date.
Approved by Provides the name of the user that approved the request.
Approved at Provides the date and time of approval
Definitions: Symbols
Icon Name  Description
  Message The employer has left a note regarding this timesheet.

Explore related content

  • Manage my organisation's policies This feature allows you to choose from Employment Hero's pre-made content or upload your own documentation and then share the content with your employees
  • Access my company policies This feature allows you to view and acknowledge your assigned policies and procedures given to you by your organisation.
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