To begin with, you will need to create the leave categories you want your employees to take instead of hours. There is no limit to the amount of categories that you can create; this is because the platform allows you to assign categories per employee. These new categories can be in days or weeks.  The steps on how to undertake this are:

1. Log in to your Employment Hero Payroll classic platform.
2. Click the Business Settings menu.
3. Click the Payroll Settings submenu.
4. Click the Leave Category button.
5. Click the Add button.
   
6. Select the Standard Days or Weeks Per Year option from the Standard Allowance drop-down.
7. Complete the following fields:
   
   • Name
   • External ID
   • Leave loading
   • Leave category type:
     • Standard
     • Statutory sick leave
     • Statutory maternity leave
     • Statutory paternity leave
     • Statutory parental bereavement leave
   • Employee leave balance:
     • Tracked
     • Not tracked
   • Payment setup:
     • Basic
     • Don't pay for the leave taken
     • Report the earnings for the leave taken against another pay category
     • Custom
8. Click the Save button.
   

Once you have created your leave categories, you will need to create your leave allowance templates. These allow you to group multiple leave categories together and set the rate at which each category accrues leave in days or weeks. There is no limit to the amount of templates that you can create; this is because the platform allows you to assign templates per employee. The steps on how to undertake this are:

1. Log into your Employment Hero Payroll classic platform.
2. Click the Business Settings menu.
3. Click the Payroll Settings submenu.
4. Click the Leave Allowance Templates button.
5. Click the Add button.
   
6. Complete the following fields:
   • Template name
   • Leave year should start on
7. Select the required leave categories.
   
8. In the Leave Allowance section, use the override toggle switch to change the data if required.
9. Click the Save button.
   

Since Employment Hero is the source of truth for information such as company settings, payroll settings, and employee file data; it will require you to re-synchronise your platforms to import the new leave categories. The steps on how to undertake this are:

1. Log into Employment Hero.
2. Click the   Settings menu.
3. Click the Leave Categories submenu.
4. Click the Update From Payroll button.
   
   
   

   Helpful Hint

   The Leave Categories page will now show a grey Updated button and means Employment Hero has successfully imported your leave categories from your payroll classic platform.

   

Since Employment Hero is the source of truth for information such as company settings, payroll settings, and employee file data; it will require you to re-synchronise your platforms to import the new allowance templates. The steps on how to undertake this are:

1. Log into Employment Hero.
2. Click the   Settings menu.
3. Click the Leave Allowance Template submenu.
4. Click the Update From Payroll button.
   
   
   

   Helpful Hint

   The Leave Allowance Template page will now show a grey Updated button and means Employment Hero has successfully imported your leave allowance templates from your payroll classic platform.

   

In order for you to apply the new leave allowance template to your employees, you will need to update their pay details. Once you have updated their details, Employment Hero will automatically synchronise the changes with the payroll classic platform. The steps on how to undertake this are:

1. Log into Employment Hero.
2. Click the   People menu.
3. Click the Employees List submenu.
4. Select the employee that needs a leave allowance template updated.
5. Click the Pay Details tab.
6. Click the Salary History tab.
7. Click the Action button.
8. Click the Edit button.
   
9. In the Leave Allowance field, select the required Leave Allowance Template option.
10. Complete the Change Reason field.
11. Click the Save button.