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Submit my weekly start and end hours based timesheets

Available for the following plans: Employment Plus, Employment Unlimited
Available for the following HR classic plans: Premium, Platinum
Available for the following Payroll classic plans: Essentials, Standard, Premium
Available for the following user access levels: Employee, Manager, Admin

As an employee, you will need to submit timesheets if your organisation requires you to track your starting and ending times weekly. Timesheet requests allow your manager to see your starting and ending times you have submitted over the last week, so they can compare this against your contracted hours.

You can use the My Weekly Start and End Time Based Timesheets feature to submit a timesheet with your starting and ending times you have worked for the last week, add in any breaks taken, and add any required comments. You can also use this feature to edit the information if it changes and delete a record that is no longer required.

Important

You will need to have enabled the open beta timesheet feature, Weekly Start and End Time Based Timesheets before you can use the new features outlined in this article. You can enable this beta feature via the Beta Flask drop-down and selecting to Opt-in, though remember this is still an in development feature and subject to change. To read more on how to enable this in progress beta feature, refer to the following article.

When approved, weekly timesheets will automatically sync over to the payroll classic platform. When this sync occurs, employees can no longer edit these entries, with only their manager and/or admins being able to change these details. If an employee creates an additional timesheet entry after the sync to payroll occurs, the weekly timesheet submission will change to partially approved.

Getting started

  Select the payroll classic platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR classic tab.

HR classic EH Payroll classic
Add my weekly hours
  1. Click the  Time menu.
  2. Click the Timesheet submenu.
  3. Click the Add new timesheet button.
    addtimesheets.jpg
  4. In the Week field, select the applicable timesheet period.
  5. Complete the following fields:
    • Cost centre.
    • Work type.
    • Start time.
    • End time.
    • Break start.
    • Break end.
    • Comment.
  6. Click the Actions button.
    newtstimebased.jpg
  7. You now have three options you can choose from with your timesheet:
    • Add additional break times in:
      1. Click the Add Break button.
      2. Complete the following fields:
        • Break start.
        • Break end.
      3. Click the Save button.
    • Add additional timesheet rows:
      1. Click the Add Row button.
      2. Complete the following fields:
        • Cost Centre.
        • Work type.
        • Start time.
        • End time.
        • Break start.
        • Break end.
      3. Click the Save button.
    • Delete a timesheet row:
      1. Click the Delete Row button.
      2. Click the Ok button.
      3. Click the Save button.

Maintain

  Select the payroll classic platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR classic tab.

HR classic EH Payroll classic
Edit my weekly hours
  1. Click the  Time menu.
  2. Click the Timesheet submenu.
  3. Click the Actions button.
  4. Click the Edit button.
    editTS2.jpg
  5. Make the required changes and click the Save button.
    edittstimebased.jpg
Delete my weekly timesheets
  1. Click the  Time menu.
  2. Click the Timesheet submenu.
  3. Click the Actions button.
  4. Click the Delete button.
    deleteTS.jpg
  5. Click the OK button.
    deleteTS2.jpg

Further information

  Select the payroll classic platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR classic tab.

HR classic EH Payroll classic
Definitions: Timesheet status
Pending A manager needs to approve the timesheet.
Approved A manager has approved the timesheet.
Declined A manager has rejected the timesheet.
Definitions: Clock symbols
Created at Provides a timestamp of the timesheet creation date.
Approved by Provides the name of the user that approved the request.
Approved at Provides the date and time of approval
Definitions: Symbols
Icon Name  Description
  Message The employer has left a note regarding this timesheet.

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