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Set up and manage your organisation's calendar feed

James Nixon
Updated
EH Content Team

Available for the following Payroll classic plans: Essentials, Standard, Premium
Available for the following user access levels: Manager, Admin

The Payroll Calendar Feed feature lets you sync payroll events with external calendars like Google Calendar or Outlook. This allows employees to view company events, such as leave requests and birthdays, in one place. Simply generate a calendar feed, copy the link into your preferred calendar, and update or remove it as needed.

Helpful Hint

When you the connect the calendar feed, it will show future events only.

Getting started

The below instructions will walk you through how to add a new calendar feed to your organisation's payroll classic platform and also how to copy the calendar URL.

Add a calendar feed
  1. Log into your Employment Hero Payroll classic platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Calendar Feeds button.
  5. Click the   Add button.
    Calender__UK__1.jpg
  6. Complete the following fields:
    • Name.
    • Event type:
      • Approved leave:
        • Employee group.
      • Pay run:
        • Date type:
          • Pay day.
          • Period end date.
        • Pay schedule:
          • Weekly.
          • Fortnightly.
          • Monthly.
          • Four weekly.
          • Quarterly.
          • Annually.
      • Birthday:
        • Employee group.
      • Anniversary:
        • Date type:
          • Start date.
          • Anniversary date.
        • Employee group.
  7. Click the Save button.
    Calender__UK__2.jpg
Copy a calendar URL
  1. Log into your Employment Hero Payroll classic platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Calendar Feeds button.
  5. Click the   button.
    Calender__UK__3.jpg

Maintain

The below instructions will walk you through how to generate a new calendar URL, edit the data if it changes, and delete a record if it is no longer needed.

Generate a new calendar feed token
  1. Log into your Employment Hero Payroll classic platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Calendar Feeds button.
  5. Click on the calendar feed that needs a new token generated.
    Calender__UK__6.jpg
  6. Click the Generate button.
    Calender__UK__5.jpg
Edit a calendar feed

Helpful Hint

You cannot change the event type for a calendar feed after creating it, to avoid unexpected feed updates.

  1. Log into your Employment Hero Payroll classic platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Calendar Feeds button.
  5. Click on the calendar feed that needs editing.
    Calender__UK__4.jpg
  6. Make the required changes and click the Save button.
    Calender__UK__7.jpg
Delete a calendar feed
  1. Log into your Employment Hero Payroll classic platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Calendar Feeds button.
  5. Click the   button.
    Calender__UK__8.jpg
  6. Click the OK button.
    Calender__UK__9.jpg

Further information

Calendar feed caching

To provide our users with the best possible performance without comprising our system speed and quality, we cache each calendar feed. This means it is not a real time feed, but a delayed view. Also, several internet calendar provides such as Google Calendar and Outlook Live/ Hotmail, will also cache  calendar feeds, causing further delays to the data displayed.

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