What is the Candidate Disqualification & Withdrawal report?

The Candidate Disqualification & Withdrawal report is a report in Reports > Recruitment that shows why candidates are leaving the hiring pipeline and at which stage. This data is split between employer-driven disqualifications (where a reason is always recorded) and candidate-driven withdrawals. It helps TA Managers spot patterns in rejections and stop repeatedly sourcing candidates who fail for the same reasons.

Who can access the Candidate Disqualification & Withdrawal report?

Users with access to recruitment reports can access the Candidate Disqualification & Withdrawal report. Users without the correct access see a "no access" message.

What is included in the Candidate Disqualification & Withdrawal report?

• View a report showing a breakdown of candidate exits split between employer-driven disqualifications and candidate-driven withdrawals, including at which hiring pipeline stage it occurs.
• See summary cards at a glance showing the total number of disqualified and withdrawn candidates for the selected period.
• Identify your most common rejection reasons in a ranked Top Disqualification Reasons table, including candidate count, percentage of all disqualifications, and the stage where each reason was used most.
• Filter results by date range, groups, jobs, and hiring manager to focus on the data most relevant to you.
• CSV exports for Exit by Stage table view.

The Date Range filter (important notes)

The report defaults to the last 30 days. Unlike the other recruitment reports, this filter applies to the date a candidate exited the pipeline, either the date they were disqualified or the date they withdrew.

Candidates who are still active in the pipeline are not included, regardless of the date range selected. Only candidates who have fully exited (disqualified or withdrawn) appear in this report.

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Candidate Disqualification & Withdrawal report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click View full report.

6. Filter your report based on the data you need:

   • Date range.
   • Groups.
   • Jobs.
   • Hiring manager.

   Helpful Hint

   • Click the Apply button for every filter you use.
   • After adding filters, you can click the Save filters button. Doing this will preserve the filters when you exit the report and return at another time.
7. You will see the Total Disqualified and Total Withdrew tiles.
8. You will see the Exit by Stage table, with the following columns:
   • Stage.
   • Disqualified.
   • Withdrew.
   • Total exits.
9. You will see the Disqualification Reasons table, with the following columns:
   • Reason.
   • Count.
   • % of disqualified.
   • Most common stage.

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Candidate Disqualification & Withdrawal report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click one of these two buttons:
   • Export to CSV
   • Export to PDF

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Candidate Flow report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click View full report.
6. Filter your report based on the data you need.

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Candidate Flow report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click one of these two buttons:
   • Export to CSV
   • Export to PDF

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Candidate Source report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click View full report.
6. Filter your report based on the data you need.

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Candidate Source report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click one of these two buttons:
   • Export to CSV
   • Export to PDF

What is the Hiring Process Effectiveness report?

A new report in the Reports > Recruitment section that helps Talent Acquisition Leads understand how candidates move through their hiring funnel over a historical period. It answers the key planning question: "How many candidates do we need to source for every hire?"

How is this different from the Candidate Pipeline Report?

The existing candidate pipeline view shows who is currently sitting at each stage for a live role, it's an operational tool for recruiters managing active hiring. The Hiring Process Effectiveness Report is a strategic planning tool: it looks at completed hiring journeys over a historical period and shows what percentage of candidates who entered the funnel made it through each stage.

What is included in the Hiring Process Effectiveness report?

• Overall conversion rate: A single headline number (e.g. 8%) showing what % of pipeline entrants were ultimately hired.
• Hiring process effectiveness funnel chart: A visual bar chart showing candidate drop-off at each stage.
• Stage conversion breakdown: Shows candidate counts, progressed candidates, disqualified candidates, stage conversion %, and % of total candidates for each hiring stage.
  • Stage conversion % is calculated by dividing the number of progressed candidates by the total of progressed and disqualified candidates. Candidates still active in a stage (i.e., not yet moved forward) are excluded from this calculation.
• CSV Export: The stage breakdown table can be downloaded as a CSV

The Hiring Process filter

User needs to define/select which hiring process they’d like to report on to start with. By default, the system will set it to what they have selected as the default hiring process.

The Date Range filter

The date range filter defaults to the last 6 months and filters by the date a candidate entered the pipeline, not the date they were hired.

What this means in practice (Selected date range: 1 Jan 2025 – 30 Jun 2025)

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Hiring Process Effectiveness report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click View full report.

6. Filter your report based on the data you need:

   • Date range.
   • Jobs.
   • Groups.
   • Country.
   • Hiring manager.

   Helpful Hint

   • Click the Apply button for every filter you use.
   • After adding filters, you can click the Save filters button. Doing this will preserve the filters when you exit the report and return at another time.
7. You will see the Overall Conversion Rate (Applied to Hired).
8. You will also see the Hiring Process Effectiveness bar graph.
9. Lastly, you will see the Stage Conversion Breakdown, with the following columns:
   • Stage.
   • Candidates.
   • Progressed.
   • Disqualified.
   • Stage Conversion %.
   • % Total Candidates.

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Hiring Process Effectiveness report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click one of these two buttons:
   • Export to CSV
   • Export to PDF

What is the Recruiter Activity report?

The Recruiter Activity report is a new report in Reports > Recruitment that gives TA Leads visibility on every recruiter's output. This includes jobs managed, applications, interviews, hires, and more side by side in a single report. This makes it easy to spot workload imbalances, identify who needs support, and walk into coaching conversations with real data.

Who can access the Recruiter Activity report?

• Admins and Owners — automatic access, no setup required.
• Any team member granted the CSS "Use" permission for the Recruitment module.

What are the columns in the Recruiter Activity report?

The Date Range filter (important notes)

The report defaults to the last 3 months. It filters all recruiter activity by the date it occurred.

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Recruiter Activity report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click View full report.

6. Filter your report based on the data you need:

   • Date range.
   • Hiring manager.
   • Jobs.
   • Groups.
   • Country.

   Helpful Hint

   • Click the Apply button for every filter you use.
   • After adding filters, you can click the Save filters button. Doing this will preserve the filters when you exit the report and return at another time.
7. You will see the Average Time to Hire by Month tile.
8. You will also see the Recruiter Activity table, with the following columns:
   • Recruiter name.
   • Jobs managed.
   • Applications.
   • Candidates contacted.
   • Candidates interviewed.
   • Candidates disqualified.
   • Hires made.
   • Average time to hire (days).

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Recruiter Activity report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click one of these two buttons:
   • Export to CSV
   • Export to PDF

What is the Time in Stage recruitment report?

It is a report in Reports > Recruitment that shows how long candidates spend at each stage of the hiring pipeline, including average, minimum, and maximum days. It helps recruiters spot which stages are causing delays before a role stalls.

What is included in the Time in Stage report?

• View a visual chart and detailed table showing average, minimum, and maximum days candidates spend at each pipeline stage.
• Filter results by date range, job, department, country, or hiring manager to focus on what's relevant to you.
• Export the data to CSV.

The Date Range filter (important notes)

The report defaults to the last 30 days. This filter works differently from the other recruitment reports. It determines which jobs/roles are included, not which candidates or stage activity.

The rule is that any role that was open at any point within the selected date range is included, even if the role has since been filled or closed. Once a job qualifies, all candidates who passed through any stage of that job are counted, regardless of when their stage activity occurred.

Example (default range: 20 Jan – 19 Feb 2026):

Active candidates (still in a stage): Their duration is counted from when they entered the stage up to today's date, not the end date of the selected range. This means a candidate stuck in a stage for 60 days will contribute 60 days to the average, regardless of what date range is selected.

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Time in Stage report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click View full report.

6. Filter your report based on the data you need:

   • Active during (date range).
   • Jobs.
   • Groups.
   • Country.
   • Hiring manager.

   Helpful Hint

   • Click the Apply button for every filter you use.
   • After adding filters, you can click the Save filters button. Doing this will preserve the filters when you exit the report and return at another time.
7. You will see the Average Time by Stage graph.
8. You will see the Average Time Spent in Stages table, with the following columns:
   • Stage name.
   • Candidates.
   • Average days.
   • Minimum days.
   • Maximum days.

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Time in Stage report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click one of these two buttons:
   • Export to CSV
   • Export to PDF

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Time to Hire report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click View full report.

6. Filter your report based on the data you need:

   • Opened at (date range).
   • Jobs.
   • Groups.
   • Country.

   Helpful Hint

   • Click the Apply button for every filter you use.
   • After adding filters, you can click the Save filters button. Doing this will preserve the filters when you exit the report and return at another time.
7. You will see a summary of the following:
   • Average time to fill.
   • Average time to hire.
   • Median time to fill.
   • Median time to hire.
8. In the Time to Hire table, you will see the following columns:
   • Job Title.
   • Department.
   • Hired - The name of the employee.
   • Source - Where the hired candidates came from.
   • Open Date.
   • Time to Fill - The time it took to fill the position.
   • Time to Hire - The time it took to hire the candidate.

1. Click Reports on the left-hand side menu.
2. Click the Recruitment tab.
3. Locate the Time to Hire report.
4. Click the three dots (...) button in the upper-right corner of the tile.
5. Click one of these two buttons:
   • Export to CSV
   • Export to PDF