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View leave requests as a manager, employee, and contractor

Available for the following HR plans: Free, Standard, Premium, Platinum
Available for the following user access levels: Manager, Admin

With the View leave requests feature, managers, employees, and contractors can easily check the status of all leave requests – whether they are in the Pending, Approved, or Declined status.

The feature helps managers stay updated on team availability and provides employees with a quick, convenient way to track their own leave.

View employees' leave requests as a manager

View an employee's leave request
Note: The ability to view a leave request is only available if the payroll platform has processed the leave request within a pay run and imported the pay slips into the HR platform. To view the status of a leave request, refer to the   symbol under the Info column on the Leave Requests table.
  1. Click the  Time menu.
  2. Click the Leave Management submenu.
  3. Click the Actions button.
  4. Click the View button.
    screenshot of the leave management screen, with a highlight on the view button for an employee's leave
View an employee's quick view leave balance
Note: Only the leave balances for pending leave requests and employees who have submitted a leave request will appear on the Leave Management page.
  1. Click the  Time menu.
  2. Click the Leave Management submenu.
  3. Hover over the   to see the leave balance details.
    screenshot of the leave management screen, showing the employee's leave balance when you hover above the I icon
Manage leave from the Employment Hero dashboard
  1. Log into Employment Hero.
  2. On the dashboard, find your leave calendar widget.
    find your leave calendar widget
  3. Hover over the leave period to view the dates.
    hover over leave request to see dates
  4. Click on the pending leave period to approve or decline the leave.
    click on the pending leave request to approve of decline
  5. Here you can approve or decline the leave request.
    leave request pop up approve or decline

View your leave requests as an employee

View your leave requests
Note: The ability to view a leave request is only available if the payroll platform has processed the leave request within a pay run and imported the pay slips into the HR platform. To view the status of a leave request, refer to the   symbol under the Info column on the Leave Requests table.
  1. Click the  Time menu.
  2. Under Leave, click the Leave submenu.
  3. Click the Filter button.
  4. Filter your search based on:
    • Date Range
    • Leave Category
    • Status
  5. Click the Search button.
    screenshot of the my leave requests page, with a highlight on the filter and search buttons
  6. Click the Actions drop-down button.
  7. Click the View button.
    screenshot of the my leave requests page, with a highlight on the actions and view buttons

    You can now view the details of your leave request.

    screenshot of the leave request modal

    Helpful Hint

    You can also view additional details of the leave request, including the date, time, approver, and payroll sync status. To do this, click on the clock icon under the Info column. A black box with white text will then appear.

    viewleavedetails

View your leave requests as a contractor

View your leave requests

Note: The ability to view a leave request is only available if the payroll platform has processed the leave request within a pay run and imported the pay slips into the HR platform. To view the status of a leave request, refer to the   symbol under the Info column on the Leave Requests table.

  1. Log into the Employment Hero HR platform.
  2. Click the  Time menu.
  3. Under Leave, click the Leave submenu.
  4. Click the Filter button.
  5. Filter your search based on:
    • Date Range
    • Leave Category
    • Status
  6. Click the Search button.
    screenshot of the my leave requests page, with a highlight on the filter and search buttons
  7. Click the Actions drop-down button.
  8. Click the View button.
    screenshot of the my leave requests page, with a highlight on the actions and view buttons

    You can now view the details of your leave request.

    screenshot of the leave request modal

Frequently asked questions

Can I apply for leave if I do not have a positive leave balance?
You can still apply for future leave even if you have not accrued enough leave. The platform will accommodate the request as projected leave, but it does not consider pending leave requests in this calculation.
Why can I not see a leave type I am meant to have?
It is best to check this with your employer. Employers, depending on the payroll connection type, can hide certain leave types. If you believe this is a mistake, let your employer know.
Why is my Outlook calendar displaying the wrong leave dates?

There is an occasional issue where external calendar invites in Microsoft Outlook show the wrong date, meaning it is inconsistent with the leave submitted in your HR platform.

Click on and open the calendar invite often corrects the date display in Outlook.

This issue is due to how Outlook handles .ics calendar invites. As this is an Outlook-specific issue, we recommend contacting Outlook support directly if further assistance is required.

Why can I not view all my leave balances?
It is best to check this with your employer. Employers, depending on the payroll connection type, can hide certain leave balances. If you believe this is a mistake, let your employer know.

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