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Post an internal job advert as an admin

Available for the following HR plans: Premium, Platinum
Available for the following user access level: Admin    

When recruiting for a role, you may want to set the listing as an internal job ad. This internal job advertisement allows for only current employees to see, view, and apply for the role.

Note: To learn how to post an external job, visit this article.

Important

The internal job ad will be accessible for your employees via the Swag app.

Add an internal job

Step One: Create internal role
  1. Log into your Employment Hero HR platform.
  2. On the left-side menu, select Recruitment.
  3. Select the Recruitment sub-menu item.
  4. Click Add New Job then, on the dropdown that will then appear, click Create internal role. screenshot of Recruitment page, highlighting Add new job button.jpg
  5. On the 'Add new job' window, click Create from scratch.
    screenshot of Recruitment page's Add new job window, highlighting Create from scratch button .jpg
  6. Now you are on the 'Create a job' page, begin by filling in the form fields in the 'Job title, industry and location' section.
    screenshot of 'Create a job page', highlighting 'Job title, industry and location' form section.jpg
  7. Scroll down to the 'Employment details' section of the form and fill in its fields.
  8. Finish the form by filling in the fields in the 'Salary and contact details' section.

    Tip: When referring to the Pay Rate part of the form, you may see a blue information box that provides Salary Insights Data. This information box will cover the salary range (for example, $49,577 to $59,999 p.a.) that applies to your advertised job title and its location.

  9. Click 'Create job'.
    screenshot of 'Create a job' page, highlighting 'Employment details' and 'Salary and contact details' form entries and 'Create job' button.jpg

    You will now be on the Screening Questions section. Continue to Step Two of this article.
Step Two: Enter screening questions
  1. If you wish to add screening questions (they are optional), click Add a question and input one or more questions. Otherwise, click Skip and refer to step 14 of this article.
    screenshot of Screening Questions section of 'Create a job' page, highlighting 'Add a question' button.jpg
  2. (Optional) If you chose to click Add a question (rather than 'Skip'), enter the question into the one or more 'Question' fields you want your candidates to answer.
  3. Decide whether to select the 'Required' checkbox if you want the question to be mandatory.
  4. (Optional) Just click 'Add a question' if you would like to ask more than one question and then repeat the process mentioned in steps 11 and 12.

    Tip: If you would prefer not to enter information manually, you can choose a template from the 'Select template (Optional)' drop-down button and click the 'Magically generate a question' button (the yellow stars button)

    screenshot of 'Create a job' page, highlighting Screening Questions form fields.jpg 
  5. When you are satisfied with how you have inputted your screening question(s), click Save.

    You will now be on the Hiring Process section. Continue to Step Three of this article.

Step Three: Enter hiring process information
  1. Select the one or more hiring processes available (e.g. 'In Review').

    If you select a hiring process that is a drop-down button you will now see a form called 'Evaluation'.

  2. (Optional) Fill in the fields of the Evaluation form by entering a section name and the question(s) you think will help Employment Hero evaluate the right talent. If you do not want to fill out one or more evaluation forms, click Continue and skip to step 18 of this article.

    Tip: You can click Save (next to the 'Reset' button) if you would like to save your progress before continuing.

    screenshot of 'Create a job' page's Hiring Process section, highlighting In Review hiring process dropdown button and its Evaluation form fields.jpg
  3. When you are satisfied with what you have inputted in the Hiring Process section, click Continue.

    You will now be on the Hiring Process section. Continue to Step Four of this article.

Step Four: Enter team members
  1. (Optional) Click the drop-down button in the 'Hiring managers (Optional)' field and select the name(s) of any available individuals you want to access and manage all aspects of the job.
  2. Click Save & continue.
    screenshot of Create a job page's Team Members section, highlighting 'Hiring managers (Optional)' field and 'Save & continue' button.jpg

    You will now be on the Find Candidates section. Continue to Step Five of this article.

Step Five: Save pre-selected job board

Note: As you are posting an internal job, there will be one free job board on this page. Employment Hero will automatically pre-select this free job board that will be specific to your organisation.

  1. Click Save & continue.
    screenshot of 'Create a job' page's Find Candidates section, highlighting free job board and 'Save & continue' button.jpg

    You will now be on the final page of the Find Candidates section.

    Note: The 'Only employees can apply' toggle will be automatically active as your job advert is internal only. You will therefore not be able to change this toggle.

  2. Click Save & continue.
    screenshot of 'Create a job' page's Find Candidates section, highlighting 'Save & continue' button.jpg
  3. You will now see a confirmation window called 'We have sent it off to be posted!'. On that window, click Got it!.
    screenshot of 'Create a job' page's 'We have sent it off to be posted!' window, highlighting its 'Got it!' button.jpg

    With your internal job advert now successfully posted, you will see a page showing suitable candidates.

    screenshot of Recruitment page, showing a list of suitable candidates.jpg

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