Available for the following plans: Lite, Plus, Unlimited HR, Essentials, Engage, Elite, Unlimited HR+Payroll
Available for the following HR plans: Free, Standard, Premium, Platinum
Available for the following user access levels: Employee
The Documents feature under Compliance allows you to view contracts and documents assigned to you. You can also agree to the contents by either using the electronic signature pad or uploading an image of your signature. You can also use this feature to view your assigned contracts, HR documents, and uploaded documents and print out a copy if you need a hard copy.
The Compliance Document Review page, what's visible here are the documents that are needed to be signed as Sending Signatory of users. If they're recipient they need to go to Employee file Documents section. An administrator or manager would need to visit the employee file to view and access an employee's assigned documents. To read further information on how to add documentation, please refer to the following article:
Getting started
- Click the Compliance menu.
- Click the Document Review submenu.
- Select the document you want to sign and accept.
- Click the By Signing and Finalising this Document tick box.
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Enter your signature in the Sign Your Signature field.
Important
You can click the Upload button to import your existing signature pad. The recommended size for your upload is 300 x 100 pixels.
- Click the Sign and Accept button.
Further information
Employment Hero uses technology similar to the electronic and digital signature technology found in other software products. Thereby, meaning Employment Hero captures the required elements to make a document legally binding based on the requirements from countries around the world, including:
- Making sure no document tampering occurs for users who have signed a document at the time of their intent (through the declaration made). Employment Hero also secures the document and emails the hashed documents out to the signatory's email with a unique code that verifies the documents' authenticity.
- Implementing top-grade authentication requirements for our users, such as strong passwords and Two-Factor Authentication (2FA) to verify a user's identity.
- Making sure throughout Employment Hero the clear intent behind customer interactions and illustrating areas that require customer consent.
- Implementing security practises to hold documents securely and undertaking verification activities to make sure that no tampering of the digital signature has occurred. Including auditing of access and modifications made to Employment Hero.
- Implemented auditing systems to closely monitor all the protocols and practises above to help you in any disputes in relation to our document management processes.