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Apply for leave as an employee and contractor

Updated

Available for the following HR plans: Free, Standard, Premium, Platinum
Available for the following user access levels: Employee, Contractor

Applying for leave is essential for managing time off and ensuring that both employees and their organisation can maintain productivity as well as transparency about both their work and personal schedules.

This article explains the process for employees, followed by the process for contractors, that is needed to use the Leave feature to create and submit leave requests in the HR platform.

Helpful Hint

Employees and contractors can request future leave and view their accrued leave balance, even if they have not accumulated enough leave yet. This is as the platform treats it as projected leave. Projected leave requests are not included in your leave balance calculation.

Employees can also submit half-day leave requests, in addition to full-day and multiple-day leave requests. The hours taken will be 50% of their standard work hours.

Apply for leave as an employee

Submit leave request

The total hours taken for each day will depend on the employment settings that your company has set. Part-time employees will need to check the auto-populated value for each day to make sure their leave request displays their correct hours.

  1. Click the  Time menu.
  2. Under Leave, click the Leave submenu.
  3. Click the Create Leave Request button.
    screenshot of the my leave requests screen, with a highlight on the create leave request button
  4. Complete the following fields:
    • Leave category
    • From
    • To

  5. Click the Submit button.

    Important

    Leave hours are based on your standard work hours. For leave types like sick, hospitalisation, or maternity leave, ensure you manually include weekends and public holidays if needed. This is as the platform excludes non-working days by default.

    Always review your total leave duration, including weekends and public holidays, before submitting your request.

    screenshot of the request leave page, with a highlight on the submit button
     

Submit unavailability as a contractor

Add unavailability period

Note: Unavailability records are generated instantly with no manager approval required. Your manager will be automatically notified via their system notifications as soon as you save the details.

  1. Log into the Employment Hero platform.
  2. Click the  Time menu > Unavailability.
  3. Click the Add button. add.png
  4. Complete the following fields in the Unavailability modal:
    • On the / Until: Use the calendar dropdowns to choose the start and end dates for your unavailability.
    • All day: Toggle this option if you are unavailable for the entire date range.
    • Start time / End time: If not an all-day entry, specify the exact hours you will be unavailable.
    • On an ongoing basis: Check this box if your unavailability is recurring, and select the specific days of the week it applies to.
    • Note (Optional): Enter an administrative note or comment regarding your unavailability.
  5. Click the Save button.

    Note: Once saved, your entry status will immediately show as Confirmed. If you need to remove a recorded period of unavailability, you can do so at any time by clicking the Cancel button next to the entry line. 
     

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