Helpful Hint
Please note that claims are referred to as expenses, or expense claims in payroll.
The Expense Reimbursement Report provides a report on the different claims processed in a pay run.
The report can be found on the report homepage, under the 'Payroll reports' heading by clicking on 'Expenses Report'
You are able to set the following parameters when running the report:
- Date Range - There are multiple frequencies to choose from as well as a 'custom range'. Additionally, if you want to select a specific pay run instead of a date range, you can change that filter by clicking the toggle button:
- Pay Schedules - Includes all pay schedules that have been set up within the business
- Employee default location: Uses the location set as default on the Employee file > Pay run default page
- Employee: You are able to select a singular employee to filter for. You cannot select multiple employees. The search field allows for employee name, employee ID, external ID and payroll ID;
- Claim Category: Will include any claim category within the business
- Employing entity: This option will only show if there are employing entities within the business
- Tax Codes: These tax codes are set for each claim category via the Payroll settings > claims page
Remember that report results are based on PERIOD END DATE.
The report results are broken up (when expanded) into:
- Employee name
- The pay run that the claim was processed in
- The type of claim reimbursement
- The amount of reimbursement
- The total reimbursement for that employee (for the chosen period)
- The total reimbursement for the business (for the chosen period)
You have the option to export this report to CSV, Excel or PDF.
You can easily access the report filter and download button whilst scrolling through the report via a sticky filter, without having to scroll back to the top of the page. The sticky filter buttons will appear on the top right-hand side of the report when you scroll down the report:
Using this sticky filter, you can choose to change the filter parameters by clicking on the 'Filter' button and making the changes then clicking the 'Update' button. You also have the option to clear the filter completely to default by clicking the 'Clear filters' option at the bottom right-hand side of the sticky filter.