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Adjusting organisational settings

Available for the following HR plans: Standard, Premium, Platinum
Available for the following User Access levels: Admin

The Employment Settings section allows you to enable organisational settings, such as your desired timesheet type, or requiring two-factor authentication for all employees. You must enable the open beta feature, Negative Leave Balances, through the Beta Flask drop-down by selecting Opt-in. This feature is still under development and may change. For more information on enabling this feature, refer to the linked article. Please note, the Employment Hero Work app does not support the Daily Hours on Weekly timesheets option.

Warning

Refer to the Employment settings feature availability section for which settings are accessible, as this depends on what Employment Hero plan you are on.

Editing data

Edit your employment settings
  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employment Settings button.
  4. Complete the following fields:
    • Setup mode.
    • Timesheet entry.
    • Negative leave balance.
    • Calendar type.
    • Overnight timesheets.
    • Show staff details.
    • Enforce two-factor authentication.
    • Typical normal working hours per week (Optional).
    • Typical work day.
    • Automatically pay employees.
    • HR Manager emails.
    • Work safe authority.

    Helpful Hint

    Work-safe authorities can review all safety incident reports. The overnight timesheets feature is only available if you select the Start and End Times Based on Daily Entries timesheet option.

  5. Click the Save button. 
    Employment_Settings__AU_.jpg
Turn on automatic timesheet approval
  1. Log into your Employment Hero platform.
  2. Click the Settings menu.
  3. Click the Company settings submenu.
    Homepage with Company settings highlighted
  4. Click the Employment Settings button.
    Company details with Employment settings highlighted
  5. Select the Yes option for the Automatically Approve Timesheet field.
  6. Click the Save button.
    Employment settings with automatic approval highlighted

Further information

I have negative leave enabled but an employee still went into negative leave

If your payroll admin enables the Hide an Employee's Leave Balance feature within the payroll platform, then an employee can still submit a leave request even if they go into a negative balance and you have enabled this feature.

How does the Automatic Timesheet Approval feature work?

The Automatic Timesheet Approval setting streamlines payroll processes by enabling automatic approvals for employee timesheets. Reducing manual review, and ensuring timely payroll execution. This feature can be activated via your platform's company settings, as detailed in this article. Note that only timesheets matching the Employment Hero roster in work type, location, date, and times are automatically approved. This feature is unavailable if you use our payroll rostering platform.

How does the HR Email feature work?

Employment Hero adds the HR manager's email to your platform invitation email. Providing a new employee with a point of contact for any issues regarding the platform. You can enter multiple HR manager emails by using a comma to separate them.

How does the Setup Email feature work?

Setup mode blocks all outgoing emails from the platform, but it only prevents emails from being triggered, not from being sent at their scheduled times. For example, if an action on the HR platform at 3:00pm is supposed to trigger an email to be sent at 7:00pm, and you activate setup mode at 5:00pm, the email will be queued and sent only after you deactivate setup mode.

However, if setup mode is activated before the email triggers at 2:00pm, then the email will not be sent, even after setup mode is deactivated. Additionally, setup mode allows sending of verification emails only if a user changes their account email. This mode also restricts access to the platform, limiting it to admins/owners only.

What timesheet types does EH provide?

Employment Hero provides three timesheet types:

  • Start and End Time Based on Daily Entries.
  • Daily Hours Based on Daily Entries.
  • Daily Hours Based on Weekly Entries.
Employment settings feature availability
Function Standard Premium Platinum
Setup mode      
Two-level leave approval      
Timesheet: Start and end times based on daily entries      
Timesheet: Daily hours based on daily entries      
Timesheet: Daily entries based on weekly entries      
Negative leave balance      
Calendar type      
Overnight timesheets      
Show staff details      
Enforce two-factor authentication      
Typical work day      
Automatically pay employees      
HR manager emails      
Work-safe authority      

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