Available for the following HR plans: Premium, Platinum
Available for the following user access level: Employee
Employment Hero and super-app Swag makes setting up your Employment Hero profile a breeze by breaking it down into easy-to-complete tasks. It involves filling in your personal information such as your address, bank account information, tax details and statutory details. The steps in this article will show you how to complete your Employment Hero profile via Swag, or on a computer.
Helpful Hint
We will show Malaysia as the first option in the Nationality fields, to make life easier and it quicker for you to onboard onto our HR platform.
Interactive learning
How to onboard on your phone via Swag
- Navigate to the App Store for iOS devices and Google Play Store for Android devices.
- Search for Swag by Employment Hero.
- Download the app.
- Once Swag has been downloaded onto your device, you are ready to create your account.
- You will be sent an invitation link via email to onboard to fill in all your details.
- Open the invitation email.
- Click the link to set password.
- Click Open if prompted.
- Type your chosen password on the Password field.
- Click the Set Password button.
- Set a passcode.
- Your contract will appear the first time you log in.
Important
If you cannot see your contract, this means your manager has decided to onboard you without it. They can issue your contract at any point after you finish your onboarding process. For advice, they can refer to this article: How do I manage my organisation's HR documents? | HR Employee File.
- Review your contract terms carefully.
- Click the By Signing and Finalising this Document checkbox to acknowledge you have read, understood, and agreed to your contract terms.
Helpful Hint
If you enter your email address into Swag without having set up a password, this will trigger a new email to be sent to your registered email address, which will prompt you to set up your password so that you can log in to Swag.
How to onboard on a computer via the HR web platform
Important
Your invitation link to join the HR platform expires after 72 hours. Your manager can resend a link if your invitation expires. To do so, they can refer to this article: How do I invite my employees to the HR platform?
- You will be sent an invitation link to onboard to fill in all your details.
- Open the invitation email.
- Click here.
- Type your chosen password into the Password field.
- Click the Set Password button.
Important
If you cannot see your contract, this means your manager has decided to onboard you to the platform without it. They can always issue your contract at any point after you finish your onboarding process. To do so, they can refer to this article: How do I manage my organisation's HR documents? | HR Employee File.
- Review your contract terms carefully.
- Click the By Signing and Finalising this Document checkbox to acknowledge you have read, understood, and agreed to your contract terms.
- Put your signature on the Sign your signature field.
Helpful Hint
To sign, you can:- Use your mouse to draw your signature; or
- Click the button to upload a photo of your signature. The recommended size for your upload is 300 x 100 pixels.
- Click the Sign and Accept button.
Important
You can always access your contract once you finish onboarding from the My Documents feature.
- In the Personal Details section, enter the following:
- Title.
- Legal Name.
- Date of birth.
- Nationality.
- Gender.
- Marital Status.
- Address Country.
- Address Line 1.
- Address Line 2.
- Address Line 3.
- Residential Postcode.
- Time zone.
- Personal Mobile Number.
- In the Emergency Contact section, enter the following:
- Contact Name.
- Daytime Contact Number.
- After Hours Number.
- After Hours Mobile.
- Relationship.
- In the Bank Details section, enter the following:
- Account Type.
- Account Name.
- Bank Name.
- Branch Code.
- Account Number.
- If there is an Additional Information section, enter the required details.
Helpful Hint
If you cannot see the Additional Information section, this means your manager has disabled the feature for you. They can enable it by following this article: How do I customise onboarding and employee file fields via the HR Platform? - Click the Next button.
Important
Most of the fields under Statutory Details are managed by your employer. You only have to enter the required details for the fields that have not been filled in yet.
- In the Statutory Details section, enter the following:
- Identity Card Number.
- Malaysia Tax Resident.
- Income Tax Number.
- Religion.
- Ethnicity.
- Dependent Children.
- In the Contribution Details section, enter your EPF Number (KWSP Number).
- Click the Next button.
- Click the Actions button for the certification you want to update.
- Click the Edit button.
- Complete the required fields.
Helpful Hint
Some certifications may require you to upload a supporting document. The maximum uploaded file size allowed is 10Mb. - Click the Save button.
Helpful Hint
Do steps 1-4 for each certification you need to update. The status of each certification will go from Outstanding to In Review or Active after you successfully update them. - Click the Finish button.
Explore similar topics
- Completing an employee happiness survey This article describes how to complete an employee happiness survey
- Giving a shout-out via the HR platform This feature allows you to shout out a co-worker on the company feed for helping you out with your role or a project.
Comments
Iam so greatful to join the team and work together thank you
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