Available for the following Payroll plans: Standard, Premium
Within your organisation, you may have employees who need to submit a timesheet that lists out what hours they worked and the breaks they took over their last working week. By utilising an online timesheet submission system, your employees can submit their hours wherever they are, be it in the office or the field, with this information sent through to their manager to review and approve on the spot.
The Timesheet Settings feature enables you to customise your Payroll timesheet feature, such as by setting up the requirement for employees to enter a work type and/or location when they submit a timesheet. You can also use this feature to turn off timesheet integrations within your Payroll platform if you do not want to use an external timesheet provider within your Payroll platform.
Important
The Timesheet Settings feature only functions when employees submit their work times using the Payroll platform's tools: Employee Portal, Admin Portal, Swag app, or Clock Me In app (downloadable for iPad users on Apple's App Store). None of the submission data flows through to your HR platform.
Consequently, any timesheets submitted by employees via the HR platform will not be affected by the Timesheet Settings you've configured in the Payroll platform. The two systems operate independently for timesheet submissions.
Getting started
The below premise will walk you through how to enable timesheet integrations on your platform.
- Log into your Employment Hero Payroll platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Timesheet button.
- Click the Enable button.
Maintain
The below premise will walk you through how to edit your organisation's timesheet setting and/or disable timesheet integrations within your payroll platform.
- Log into your Employment Hero Payroll platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Timesheet button.
- Click the Disable button.
- Click the Disable button.
- Log into your Employment Hero Payroll platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Timesheet button.
- Select the following configurations options:
- Require start/end times when entering timesheets
- Require a work type when entering timesheets
- Require a location when entering timesheets
- Include all timesheet notes in the pay run
- Notify employees when their timesheets are rejected
- Managers can create timesheets for all employees that aren't enabled for timesheets
- Automatically approve a timesheet that is identical to the rostered shift
Important
The platform will only automatically match timesheets that exactly match the roster regarding work types, locations, dates, start and end times and break start and end times. To read further information on this setting, refer to this FAQ
- Click the Save button.
Further information
| Require start/end times when entering timesheets. | Selecting this option means that employees can only create timesheets by entering start and finish times. If you do not select this setting, employees can choose between entering hours only or start/finish times when creating a timesheet. |
| Require a work type when entering timesheets. | We will disable this setting if you have not set up any work types on your platform. |
| Require a location when entering timesheets. |
This setting forces users to select a location. |
| Include all timesheet notes in the pay run. |
Any notes added by employees and admin users (that are set to visible) will appear in the earnings lines within the pay run. If you have selected the pay slip setting Show line notes, then the timesheet notes will also appear in the employee's pay slip. |
| Notify employees when their timesheets are rejected. |
Enabling this setting will cause an email notification to go out to the employee upon a manager rejecting their timesheet. |
| Managers can create timesheets for all employees that aren't enabled for timesheets. |
Enabling this setting means that even if you have set the timesheet setting within the employee file to Do Not Use Timesheets, managers (who are full access users, only) will still be able to create timesheets for them if required. |
| Automatically approve a timesheet that is identical to the rostered shift. |
This setting will enable the system to automatically approve a timesheet that exactly matches a rostered shift. To read further information on this setting, refer to this FAQ |
Explore related content
- How do I manage the Timesheet Rounding feature in the Payroll platform? If you want to pay your employees for standard times, such as an eight-hour day, but you also want your employees to clock in and out, then you can utilise the Payroll platform's timesheet rounding feature.
- How do I manage my roster settings via the Payroll platform? This feature allows you to configure different parts of the rostering module so it meets the needs of your organisation and your employees.