Question
What can I do in the pay runs tab?
Answer
The pay run tab lists your created pay runs, and allows you to create new pay runs. To access this, select the Pay Run tab on your payroll dashboard.
The pay run dashboard shows the 12 most recent pay runs by default, and is organisaed in descending month order, however, incomplete pay runs are grouped at the top of the page. Incomplete pay runs include any that have not been finalised, are awaiting approval, or have been declined.
You can filter the pay run view based on:
-
Pay runs
- Unfinalised
- Finalised
- Incomplete actions or errors
- Pending approval
- Declined
- Pay schedules - Select based on the pay schedules active within your business.
When filtering by pay run status or pay schedules, you can choose to View all pay runs, or view all pay schedules respectively.
When a pay run is created, icons are displayed next to the pay run entry, giving you a snapshot of their status.
After the pay run has been finalised, the icons will change colour to show the status of each of the separate functions:
- Green - indicates that the submission, export, or publishing has been successful
- Red - indicates that a submission or publishing has failed due to an incomplete action or error
- Grey - indicates a pay run in an unblushed or unsubmitted state
Hovering over each icon will give you the status of that function. You will also see an icon status guide when hovering over the information icon.
You may have partially published payslips in your pay run view. This can be caused by the email bouncing. We advise checking the Mail Log to see and adjust any employee email address details accordingly.
This can also ocur if the pay run includes an employee with their payroll notification settings set to None or Manual.
Explore related content
- Manage pay run tasks within a finalised pay run: This feature ensures that tasks that are required for a pay run can be completed.
- Export a pay run: This payroll platform article will walk you through the steps to export a pay run.