Available for the following plans: Employment Plus, Employment Unlimited
Available for the following HR plans: Premium, Platinum
Available for the following user access levels: Employee, Manager, Admin
Important
Companies with a standard subscription do not have access to the Employee File Audit Log but do have access to the Audit Trail Report in the Reports module.
When a record changes and you need to know who made the change, when, and what was altered, the Audit Trail feature can help. It lets you view a detailed change log for an employee's record, showing what data was modified and by whom, without needing to ask managers or admins directly.
How to see an employee's audit trail
Important
To view the audit trail for all your employees at once, you will need to create an Audit Trail report. To read further details on how to create an Audit Trail report, refer to this article.
- Click the People menu.
- Click the People list submenu.
- Select the employee that needs their audit trail viewed.
- Click the Audit trail tab.
-
Click the View Details button.
Helpful Hint
You will now see on your screen the full details of what changes occurred.
Further information
The employee audit trail can show you who did the following actions and when they did them:
| Module. | Audited Action. |
|---|---|
| Personnel. | Activated a membership. |
| Re-activated membership. | |
| Off-boarded an employee. | |
| On-Boarded an employee. | |
| Deleted an employee. | |
| Updated manager (Primary and/or Secondary). | |
| Updated location. | |
| Updated team. | |
| Leave request. | Updated a leave request. |
| Deleted a leave request. | |
| Custom fields. | Created a custom field. |
| Updated a custom field. | |
| Deleted a custom field. | |
| Timesheets. | Updated daily timesheet entry. |
| Deleted daily timesheet entry. | |
| Updated weekly timesheet entry. | |
| Deleted weekly timesheet entry. | |
| Pay details. | Created a salary. |
| Updated salary version. | |
| Deleted salary version. | |
| Banking details | Updated employee bank details. |
| KiwiSaver. | Created KiwiSaver funds for a member. |
| Updated KiwiSaver for a member. | |
| Deleted KiwiSaver for a member. | |
| Tax declaration | Updated tax declaration details |
| Employment history. | Added employment history. |
| Updated your employment history. | |
| Deleted employment history. | |
| Organisation. | All updated events. |
| Deleted an organisation. | |
| Performance. | Deleted a review. |
| Goals (OKRS). | Created a goal objective. |
| Updated a goal objective. | |
| Deleted a goal objective. | |
| Created a goal key result. | |
| Updated a goal key result. | |
| Deleted a goal key result. | |
| Created a goal comment. | |
| Updated a goal comment. | |
| Deleted a goal comment. |
Explore related content
- Create and download report on performance reviews This reporting feature allows you to see how your employees and their managers are going with their assigned performance reviews.
- Create and view a goal progress report This feature allows you to create a report on the progress made by your employees on their allocated goals (OKRs).