Our HR platform makes setting up your Employment Hero profile a breeze by breaking it down into easy-to-complete tasks. It involves filling in your personal information such as your address, bank account information, and superannuation.The steps in this article will show you how to complete your Employment Hero profile and onboard to your organisation's HR platform.
What you need to do
Important
Your invitation link to join the HR platform expires after 72 hours. Your manager can resend a link if your invitation expires. To do so, they can refer to this article: How do I invite my employees to the HR platform?
- Open the invitation email.
- Click here.
- Type your chosen password in the Password field.
- Click the Set Password button.
Important
If you cannot see your contract, this means your manager has decided to onboard you to the platform without it. They can always issue your contract at any point after you finish your onboarding process. To do so, they can refer to this article: How do I manage my organisation's HR documents? | HR Employee File.
- Review your contract terms carefully.
- Click the By Signing and Finalising this Document checkbox to acknowledge you have read, understood, and agreed to your contract terms.
- Put your signature on the Sign your signature field.
Helpful Hint
To sign, you can:- Use your mouse to draw your signature; or
- Click the button to upload a photo of your signature. The recommended size for your upload is 300 x 100 pixels.
- Click the Sign and Accept button.
Important
You can always access your contract once you finish onboarding from the My Documents feature.
- In the Personal Details section, enter the following:
- Title.
- Date of birth.
- Gender.
- Address Country.
- Address Line 1.
- Address Line 2.
- City/Town.
- Postcode.
- State/Province/Country.
- Time zone.
- Personal Mobile Number.
- In the Emergency Contact section, enter the following:
- Contact Name.
- Daytime Contact Number.
- After Hours Number.
- After Hours Mobile.
- Relationship.
- In the Banking Details section, enter the following:
- Account Name.
- Account Number.
- If there is an Additional Information section, enter the required details.
Helpful Hint
If you cannot see the Additional Information section, this means your manager has disabled the feature for you. They can enable it by following this article: How do I customise onboarding and employee file fields via the HR Platform? - Click the Next button.
- Complete the following fields in the Tax Code Declaration section:
- IRD number.
- Tax code.
- Source of income.
Important
Complete the other fields that will appear after you choose your source if income.
- Draw your signature on the Sign your signature field.
Important
You can click the Choose File button to import an image of your signature. The recommended file size is 300 x 100 pixels.
- Click the Next button.
- Select either Yes or No to the question Are you a New Zealand citizen/Australian citizen or a New Zealand permanent resident?
Helpful Hint
- If you answered Yes, jump to 4. Click the Acknowledgement checkbox.
- If you answered No, continue to the next number normally.
- Complete the following fields in the Work Eligibility section:
- Passport number.
- Passport expiry date.
- Country of passport.
- Visa type.
- Visa start date.
- Visa expiry date.
- Click the Add documents button to upload supporting documents.
- Click the Acknowledgement checkbox.
- Click the Next button.
- Choose a KiwiSaver enrollment option:
- Enrol or already enrolled.
- Savings suspension.
- Opt-out.
Important
Complete the other fields that will appear after you choose your KiwiSaver enrollment option.
- Click the Next button.
- Click the Actions button for the certification you want to update.
- Click the Edit button.
- Complete the required fields.
Helpful Hint
Some certifications may require you to upload a supporting document. The maximum uploaded file size allowed is 10Mb. - Click the Save button.
Helpful Hint
Do steps 1-4 for each certification you need to update. The status of each certification will go from Outstanding to In Review or Active after you successfully update them. - Click the Finish button.
Explore similar topics
- Request leave via the HR platform This article describes how to submit a leave request, such as annual leave or sick leave, and any other leave types that you are entitled to take.
- Giving a shout-out via the HR platform This feature allows you to shout out a co-worker on the company feed for helping you out with your role or a project.
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