1. Log into your Employment Hero Payroll platform.
2. Click the  Business Settings menu.
3. Click the Payroll Settings submenu.
4. Click the  Pay Categories button.
5. Click the Add button.
   
6. Enter the pay category name.
7. If this is a fixed pay category, tick the Is Fixed checkbox. Otherwise, leave it unticked.
   
   Note: Fixed pay categories cannot be changed to hourly/annually/daily/monthly after they have been created. If a pay category needs to be changed, you will need to create a new pay category.
    
8. Click the Save button.
   
9. Complete the following fields:
   • Name
   • Units
   • Rate loading
     
     Note: The Payroll platform will add the rate loading amount on top of the base rate.
      
   • Penalty-loading
     
     Note: The Payroll platform will add the penalty loading amount on top of the base rate and the rate loading.
      
   • PAYE-exempt
   • Accrues leave
   • KiwiSaver exempt
   • Parental leave
   • ACC levy exempt
   • Exclude from average weekly earnings
   • Exclude from ordinary weekly pay
   • Hide units on pay slip
   • External ID
   • Rate precision
     
     Tip: You can click the 'Add Linked Category' button to link pay categories together. When linking a pay category to a base pay category, you only need to specify the base rate for the employee. The platform will then automatically calculate the rate for the linked pay categories. Note that you cannot add linked pay categories to ‘Fixed’ pay categories.
      
10. Click the Save button.
    

1. Log into your Employment Hero Payroll platform.
2. Click the  Business Settings menu.
3. Click the Payroll Settings submenu.
4. Click the Pay Rate Template button.
5. Click the pay category that needs to be edited.
   
6. Make the required changes and click the Save button.
   

1. Log into your Employment Hero Payroll platform.
2. Click the  Business Settings menu.
3. Click the Payroll Settings submenu.
4. Click  Restore Deleted Items.
5. Select Pay category from the drop-down menu.
   
6. Select Restore for the correct pay category.
   
7. Confirm the restoration of the pay category.
   

Note: You should not delete a pay category used in a pay run, as this will affect your reporting. Instead, you should rename the category with the pre-fix DNU (do not use).

1. Log into your Employment Hero Payroll platform.
2. Click the  Business Settings menu.
3. Click the Payroll Settings submenu.
4. Click the Pay Rate Template button.
5. Click the Delete button.
   
6. Click the Delete button.
   

The Employment Hero Payroll platform comes with pre-populated pay categories. The platform has marked these categories with a tag called 'platform'.

They allow you to differentiate between the pay categories you have created, and the ones generated by the EH Payroll platform. You cannot rename, delete, or link these categories to another pay category.

The pre-populated pay categories are:

• Allowances - Other (Opening balances)
• Alternative Holiday Leave Taken
• Annual Holidays Taken
• Covid leave
• Domestic Violence Leave Taken
• Extra Pay (Discretionary Payment - excluding AWE)
• Extra Pay (Including AWE)
• Extra Pay (KiwiSaver Exempt)
• Pay as you go (8%)
• Public holiday not worked
• Public holiday worked
• Redundancy payment
• Retirement allowance
• Sick leave taken
• Termination Alternative Holidays Entitlement
• Termination Annual Holidays Entitlement
• Termination Holiday Pay (%)
• Termination Public Holidays Entitlement