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During integration, what data is imported from your payroll platform to Employment Hero?
James Nixon
Updated
EH Content Team
When you integrate Employment Hero with your payroll platform, the systems work together to keep employee data synchronized. Understanding how this integration works will help you manage your employee information effectively.
How data flows between systems:
Initial integration — Employee data is imported FROM your payroll platform INTO Employment Hero as your starting point
Ongoing synchronisation — After setup, Employment Hero becomes your primary system, and data flows FROM Employment Hero TO your payroll platform to keep everything up to date
This means once integration is complete, you'll manage most employee information in Employment Hero, and changes will sync automatically to your payroll platform. If needed, you can manually trigger a fresh data import from your payroll platform at any time.
During integration
Employment Hero allows you to connect your payroll platform to Employment Hero with one click, which we refer to as a one-click integration (OCI). When you first integrate your platforms, we will pull the data from the payroll platform into Employment Hero. If there is a conflict during this OCI process, you can then decide whether to use Employment Hero data or your imported payroll data.
Important
New employees who are imported from the payroll platform will not have invitation emails automatically sent out to them. To send invitation emails to these users, you will need to send invitations in bulk. To learn how to do this, refer to this article.
Employee file
Section.
Platform Field Name.
EH Payroll classic.
Xero.
Personal details.
Account email.
Title.
First name.
Preferred name.
Last name.
Gender.
Address line 1.
Address line 2.
Suburb.
City.
Postcode.
Country.
Date of birth.
Personal mobile number.
Home phone.
Employment details.
Employing entity.
Employee code.
Cost centre.
Start date.
Termination date.
Termination reason
Employment history.
Job title.
Start date.
End date.
Employment type.
Employment status
Pay details.
Pay rate template.
Anniversary date.
Pay rate.
Pay category.
Pay schedule.
Normal working hours per week.
Custom Working Hours
Ordinary work day.
Custom work hours.
Pay Frequency.
Annum.
Monthly.
Fortnight.
Hour.
Day.
Bank details.
Account name.
Sort code.
Account number.
Amount.
Statement text.
Kiwi Saver.
Employee contribution.
Employer contribution.
Opt out date.
Savings suspension from date.
Savings suspension to date.
Enrolment status.
Ineligibility reason
Tax Code Declaration.
Date signed.
Elected extra pay rate.
FTC overseas super or pension.
Income applied to tested benefit.
Income band.
Encrypted IRD number.
Its non disclosed.
Its primary income.
Meets main income test.
New Zealand resident.
Encrypted tax code.
Special tax code.
Special tax code rate.
Special tax code rate end data.
Student loan.
Student loan rate.
Student loan rate end date.
Eligible for SDR.
Payroll settings
Section.
Platform Field Name.
EH Payroll classic.
Xero.
Leave categories.
Leave categories.
Pay categories.
Pay categories.
Pay schedules.
Pay schedules.
Cost centres.
Cost centres.
Known as locations.
Work types.
Work types.
Organisational details
Section.
Platform Field Name.
EH Payroll classic.
Xero.
Company settings.
Company name.
Phone.
Company address.
Address line 1.
Suburb.
Country.
Employment settings.
Typical work day.
Employment entities.
Name.
Registration number.
Country.
Ongoing synchronisation
Once you have integrated Employment Hero with your payroll platform, we will send the following data through to your payroll platform automatically.
Allowances
Important
You will use the Benefits feature for record-keeping purposes; only; the benefits (allowances) set up does not sync through to your payroll platform. However, we will notify your payroll admin when you add a benefit so they receive a prompt to make the necessary updates in your organisation's payroll platform.
Platform Field Name
Employment Hero Payroll classic
Xero
MYOB Account Right Live
Benefit name.
Amount.
Start date.
End date.
Team.
Comment.
*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.
Employee file
Section.
Platform Field Name.
EH Payroll classic
Xero
Personal details.
Account email.
Title.
First name.
Last name.
Gender.
Address line 1.
Address line 2.
Suburb.
City.
Postcode.
Country.
Date of birth.
Personal mobile number.
Home phone.
Employment details.
Employing entity.
Employee code.
Cost centre.
Start date.
Termination date.
Edit only - cannot set
Employment history.
Job title.
Start date.
End date.
Edit only - cannot set
Employment type.
Pay details.
Effective from
Pay rate template.
Anniversary date.
Pay rate.
Pay category.
Pay schedule.
Normal working hours per week.
Ordinary work day.
Custom work hours.
Pay employee their normal working hours by default.
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