During integration, what data is imported from your payroll platform to your HR platform?

James Nixon

Updated 14 August 2024 07:55

EH Content Team

When you connect Employment Hero to your payroll platform, Employment Hero will automatically import your organisational details, payroll settings, and employee files from your chosen payroll platform. After this initial connection, data will flow automatically from Employment Hero to your payroll platform, as the automatic flow of data is not bidirectional. You can however, manually trigger a data import from your payroll platform at any time.

During integration

Employment Hero allows you to connect your payroll platform to Employment Hero with one click, which we refer to as a one-click integration (OCI). When you first integrate your platforms, we will pull the data from the payroll platform into Employment Hero. If there is a conflict during this OCI process, you can then decide whether to use Employment Hero data or your imported payroll data.

Employee file

Section.	Platform Field Name.	EH Payroll.	Xero.
Personal details.	Account email.
	Title.
	First name.
	Last name.
	Gender.
	Address line 1.
	Address line 2.
	Suburb.
	City.
	Postcode.
	Country.
	Date of birth.
	Personal mobile number.
	Home phone.
Employment details.	Employing entity.
	Employee code.
	Cost centre.
	Start date.
	Termination date.
Employment history.	Job title.
	Start date.
	End date.
	Employment type.
	Employment status
Pay details.	Pay rate template.
	Anniversary date.
	Pay rate.
	Pay category.
	Pay schedule.
	Normal working hours per week.
	Custom Working Hours
	Ordinary work day.
	Custom work hours.
Pay Frequency.	Annum.
	Monthly.
	Fortnight.
	Hour.
	Day.
Bank details.	Account name.
	Sort code.
	Account number.
	Amount.
	Statement text.
Kiwi Saver.	Employee contribution.
	Employer contribution.
	Opt out date.
	Savings suspension from date.
	Savings suspension to date.
	Enrolment status.
	Ineligibility reason
Tax Code Declaration.	Date signed.
	Elected extra pay rate.
	FTC overseas super or pension.
	Income applied to tested benefit.
	Income band.
	Encrypted IRD number.
	Its non disclosed.
	Its primary income.
	Meets main income test.
	New Zealand resident.
	Encrypted tax code.
	Special tax code.
	Special tax code rate.
	Special tax code rate end data.
	Student loan.
	Student loan rate.
	Student loan rate end date.
	Eligible for SDR.

Payroll settings

Section.	Platform Field Name.	EH Payroll.
Leave categories.	Leave categories.
Pay categories.	Pay categories.
Pay schedules.	Pay schedules.
Cost centres.	Cost centres.	Known as locations.
Work types.	Work types.

Organisational details

Section.	Platform Field Name.	EH Payroll.	Xero.
Company settings.	Company name.
Company settings.	Phone.
Company address.	Address line 1.
	Suburb.
	Country.
Employment settings.	Typical work day.
Employment entities.	Name.
	Registration number.
	Country.

Ongoing synchronisation

Once you have integrated Employment Hero with your payroll platform, we will send the following data through to your payroll platform automatically.

Allowances

Important

You will use the Benefits feature for record-keeping purposes; only; the benefits (allowances) set up does not sync through to your payroll platform. However, we will notify your payroll admin when you add a benefit so they receive a prompt to make the necessary updates in your organisation's payroll platform.

Platform Field Name	Employment Hero Payroll*	Xero	MYOB Account Right Live
Benefit name.
Amount.
Start date.
End date.
Team.
Comment.

*Employment Hero also integrates with KeyPay and QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Employee file

Section.	Platform Field Name.	Xero
Personal details.	Account email.
	Title.
	First name.
	Last name.
	Gender.
	Address line 1.
	Address line 2.
	Suburb.
	City.
	Postcode.
	Country.
	Date of birth.
	Personal mobile number.
	Home phone.
Employment details.	Employing entity.
	Employee code.
	Cost centre.
	Start date.
	Termination date.	Edit only - cannot set
Employment history.	Job title.
	Start date.
	End date.	Edit only - cannot set
	Employment type.
Pay details.	Effective from
	Pay rate template.
	Anniversary date.
	Pay rate.
	Pay category.
	Pay schedule.
	Normal working hours per week.
	Ordinary work day.
	Custom work hours.
	Pay employee their normal working hours by default.
	Timesheet type.
Pay Frequency.	Annum.
	Monthly.
	Fortnight.
	Hour.
	Day.
Bank details.	Account name.
	Sort code.
	Account number.
	Amount
	Statement text.
Kiwi Saver.	Employee contribution.
	Employer contribution.
	Opt out date.
	Savings suspension from date.
	Savings suspension to date.
	Enrolment to date.
	Ineligibility reason.
Tax Code Declaration.	Date signed.
	Elected extra pay rate.
	FTC overseas super or pension.
	Income applied to tested benefit.
	Income band.
	Encrypted IRD number.
	Its non disclosed.
	Its primary income.
	Meets main income test.
	New Zealand resident.
	Encrypted tax code.
	Special tax code rate.
	Special tax code rate end date.
	Student loan.
	Student loan rate.
	Student loan rate end date.
	Eligible for SDR.

Expenses

Platform Field Name	Employment Hero Payroll	Xero	MYOB Account Right Live
Expenses

Leave requests

Platform Field Name.	Employment Hero Payroll.	Xero.
Leave category.
From.
To.
Comment.
Total hours requested.
Leave details: Date.
Leave details: Hours.
Leave request attachment

Payslips

	Employment Hero Payroll.	Xero.
Do they sync automatically?
Can I sync them manually?

Timesheets

Platform Field Name	Employment Hero Payroll	Xero
Date.
Start time.
End time.
Work type.
Cost centre.
Breaks.
Total (excluding breaks).
Status.

Related to:

admin
hr

During integration

Ongoing synchronisation

Important

Related to:

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