Submit my weekly hour based timesheets

Available for the following HR plans: Premium, Platinum
Available for the following Payroll plans: Standard, Premium
Available for the following user access level: Employee    

As an employee, it is important to track your work hours to ensure your manager can compare that time spent against your contracted hours and approve them for payment.

The My Weekly Hours-Based Timesheets feature lets you submit a weekly timesheet with total hours worked per day, as well as select a work type and add comments. You can also edit entries if changes are needed or delete records if they are no longer required.

Important

We do not support this timesheet type on the Swag app.

Helpful Hint

To use this timesheet type, you need to enable Daily Hours based on Weekly Entries. To read further details on how to enable this feature, refer to this article.

Manage data

Submit my weekly hours
  1. Click the  Time menu.
  2. Click the Timesheet submenu.
  3. Click the Add Weekly Timesheet button.
    addweeklytimesheet.jpg
  4. Click the Hourly button.
  5. Select the starting date in the Week drop-down.
  6. Complete the following fields:
    • Cost centre.
    • Work type.
    • Monday to Sunday work hours.
    • Comment.

    Helpful Hint

    You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Remove button at the end of the timesheet row.

  7. Click the Save button.
    addweeklytimesheetentry.jpg
Submit my half/full days
  1. Click the  Time menu.
  2. Click the Timesheet submenu.
  3. Click the Add Weekly Timesheets button.
    addweeklytimesheet.jpg
  4. Click the Full Day/Half Day button.
  5. Select the starting date in the Week drop-down.
  6. Complete the following fields:
    • Cost centre.
    • Work type.
    • Monday to Sunday half-day or full day.
    • Comment.

    Helpful Hint

    You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.

  7. Click the Save button.
    newfullhalfdayTS.jpg

Edit data

Edit my weekly hours
  1. Click the  Time menu.
  2. Click the Timesheet submenu.
  3. Click the Action   button.
  4. Click the Edit button.
    editTS2.jpg
  5. Make the required changes and click the Save button.
    edithourlyts.jpg
Edit my half/full days
  1. Click the  Time menu.
  2. Click the Timesheet submenu.
  3. Click the Action   button.
  4. Click the Edit button.
    editTS2.jpg
  5. Make the required changes and click the Save button.
    editfullhalfday.jpg

Delete data

Delete my timesheet
  1. Click the  Time menu.
  2. Click the Timesheet submenu.
  3. Click the Action   button.
  4. Click the Delete button.
    deleteTS.jpg
  5. Click the Delete button.
    deleteTS2.jpg

Further information

Definitions: Timesheet status
Pending A manager needs to approve the timesheet.
Approved A manager has approved the timesheet.
Declined A manager has rejected the timesheet.
Definitions: Clock messages
Created at Provides a timestamp of the timesheet creation date
Synced at Provides a timestamp of when the timesheet tried to sync with Employment Hero Payroll.
Sync successful Determines whether the synchronisation of the timesheet between Employment Hero and Employment Hero Payroll has been successful.
Edited at Provides a timestamp of the last edit done to the timesheet after a previous Employment Hero Payroll synchronisation attempt.
Definitions: Symbols
Icon Name  Description
  Purple clock Used for approved, pending, or declined timesheets that have not synchronised with Employment Hero Payroll.
  Green clock Used for approved timesheets that have synchronised with Employment Hero Payroll.
  Red clock Used for approved timesheets that has not synchronised with Employment Hero Payroll.
  Orange clock Used for pending, approved, or declined timesheets that have had changes made to them after being synchronised with Employment Hero Payroll.
  Message It means the employer has left a note regarding this timesheet.

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