Available for the following plans: Employment Lite, Employment Plus
Available for the following Payroll plans: Standard, Premium
By default, when configuring the locations for your organisation, you will have one primary location and can then create sub-locations under the primary location. However, there may be scenarios where your organisation requires additional top level locations. If this is the case, you can enable this feature via the Advanced Settings feature.
As an organisation, you may use other external software that integrates with your payroll classic platform via an API. To make sure the correct mapping between employees and your payroll settings, you can add an external ID against a chosen payroll feature, such as deduction categories or work types. If this is the case, you can enable this feature via the Advanced Settings feature.
Getting started
- Log into your Employment Hero platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Advanced Settings button.
- Complete the required fields in the Otherwise Working Days section.
- Click the Save button.
- Log into your Employment Hero platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Advanced Settings button.
- Select the Allow Multiple Top Level Locations tick box.
- Click the Save button.
- Log into your Employment Hero platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Advanced Settings button.
- Select the Enable Contractor Management tick box.
- Click the Save button.
- Log into your Employment Hero platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Advanced Settings button.
- Select the Apply Otherwise Working Day Rules to all Employees with Default Earnings tick box.
- Click the Save button.
- Log into your Employment Hero platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Advanced Settings button.
- Choose from the following unique external ID options:
- Employee external IDs
- Pay category external IDs
- Leave category external IDs
- Deduction category external IDs
- Expense category external IDs
- Work type external IDs
- Click the Save button.
Further information
When a new pay run is open for a period that contains a public holiday the platform will automatically apply a public holiday not-worked line for the employee, and it will also apply a negative line of their default pay category for that day.
If an employee is set to a basic work pattern, the platform will assume a Monday to Friday work pattern and divide their weekly hours by five days to derive the number of hours to be paid for the public holiday and default pay category reversal. It will not take their daily hours into account.
So if you have an employee that works 3 x 8 hour days per week, they are set to 24 hours per week and eight hours per day but they are on a basic work pattern; the platform will divide the 24 hours by five and pay the employee 4.8 hours for the public holiday and reversal.
To make sure they are paid the correct number of hours, the employee should be placed on an advanced work pattern with their daily hours set for each day they work. Any employee that does not work the same number of hours each day over Monday to Friday, needs to be set up on an advanced work pattern. Do not use timesheets or use timesheets for exceptions only, example overtime for the public holiday to apply automatically.
Explore related content
- Setup and manage your organisations calendar feed This feature allows you to turn a payroll event into a calendar feed, and then copy the link to this data source into, for example, Outlook.
- Email sender authentication This feature allows you to set up DKIM (Domain Keys Identified Mail) on a domain of your choice for emails sent via the platform.