Split employee earnings by location via the payroll platform

Available for the following Payroll Plan: Standard, Premium

As a payroll Admin, you may have employees who earn income from two different locations and will need this setup recorded correctly, so they receive the correct payment for their work. The payroll platform provides you with a simple way to handle these specific employee requirements, reducing your time spent on payroll administration.

The Split Earnings by Location feature allows you to separate earnings by region for your organisation's auto-paid salaried employees. Within the Pay Run, the platform will create separate earning lines to calculate the earnings split per location. This will then flow through to your journals and payroll reports.

Getting started

Enable split earnings by location
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Employee menu.
  3. Click the List submenu.
  4. Click on the employee who needs split earnings enabled.
  5. Click the Pay Run Defaults button.
  6. Click the Split Earnings by Location button.
  7. Click the Split by Location button.
    Showing the Pay Run Defaults page with the Split Earning by Location button highlighted.
  8. Complete the following fields:
    • Location.
    • Split earnings percent.
  9. Click the Add button.
    Showing the Split Earnings by Location pop up with the Add button highlighted.
  10. Click the Save button.
    Showing the Split Earnings by Location pop up with the Save button highlighted.

Daily activities

Edit a split earnings by-location
  1. Log into your Employment Hero Payroll platform.
  2. Click the  Employee menu.
  3. Click the List submenu.
  4. Click on the employee who needs split earnings edited.
  5. Click the Pay Run Defaults button.
  6. Click the Split Earnings by Location button.
  7. Click the Split by Location button.
    Showing the Pay Run Defaults page with the Split Earning by Location button highlighted.
  8. Make the required changes and click the Save button.
    Showing the Split Earnings by Location pop up with the Save button highlighted.
Delete a split earnings by-location
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Employee menu.
  3. Click the List submenu.
  4. Click on the employee who needs split earnings enabled.
  5. Click the Pay Run Defaults button.
  6. Click the Split Earnings by Location button.
  7. Click the Split by Location button.
    Showing the Pay Run Defaults page with the Split Earning by Location button highlighted.
  8. Click the Delete button.
  9. Click the Save button.
    Showing the Split Earnings by Location pop up with the Delete button highlighted.
Disable split earnings by location
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Employee menu.
  3. Click the List submenu.
  4. Click on the employee who needs split earnings enabled.
  5. Click the Pay Run Defaults button.
  6. Click the Split Earnings by Location button.
  7. Click the Split by Location button.
    Showing the Pay Run Defaults page with the Split Earning by Location button highlighted.
  8. Click the Delete button.
    Showing the Split Earnings by Location pop up with the Delete button highlighted.
  9. Click the Delete button.
    Showing the confirm deletion pop up.

Further information

What earnings can I split by location?

You can only split earnings for auto-paid salaried employees. Auto-paid means that they have the Pay these Earnings by Default in a Pay Run tick box selected on their Employee file Pay Run defaults page.

You also must have the employee's primary pay category configured as an hourly, daily, monthly, or annual unit type and you cannot split earnings for timesheet employees or those on advanced standard hours.

What happens if the employee's primary location changes?

When the employee’s primary location changes, the platform will replace the old primary location with the new primary location. If you delete the employee's primary location, the platform will ask you to confirm this action via a pop-up which warns you that there are employees with split earnings against the location in question.

Explore related content

  • Payroll Platform: Employee Pay Rates This feature allows you to add an additional earnings line to an employee's payroll employee file and specify details such as the pay category, the earnings per run, and the super rate.
  • Payroll Locations This feature allows you to add a new location with the ability to specify its name, state, and general ledger code. The locations you add, and then assign to an employee, will enable you to report on the labour costs of each location.
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