The Leave feature allows you to submit a leave request for approval, view the status of your leave requests, and a history of your past leave submission. If your leave request falls over a day off or a public holiday, you do not need to put in multiple leave requests to avoid these days. Your HR Admin has set you up based on your ordinary work days and hours, and applied the relevant public holiday calendar. If you have any concerns, speak to your HR Admin.
Daily activities
Warning
The total hours taken for each day will depend on the employment settings that your company has set. Part-time employees will need to check the auto-populated value for each day to make sure their leave request displays their correct hours.
- Click the Time menu.
- Under Leave, click the Leave submenu.
- Click the Create Leave Request button.
- Complete the following fields:
- Leave category.
- From.
- To.
Helpful Hint
You can apply for future leave and see your accrued leave balance even if you have not accrued enough leave. The platform will accommodate the request as projected leave, but it does not consider pending leave requests in this calculation.
- Click the Submit button.
Helpful Hint
Employees can now submit half-day leave requests, in addition to full-day and multiple-day leave requests. The hours taken will be 50% of their standard work hours.
- Click the Time menu.
- Under Leave, click the Leave submenu.
- Click the Create Leave Request button.
- Click the Get latest leave balance button.
Important
The ability to view a leave request is only available if the payroll platform has processed the leave request within a pay run and imported the pay slips into the HR platform. Use the symbol to see the payroll status of the leave request. You can read more about the symbol in Definitions: Symbols in Further information.
- Click the Time menu.
- Under Leave, click the Leave submenu.
- Click the Filter button.
- Filter your search based on:
- Date Range.
- Leave Category.
- Status.
- Click the Search button.
- Click the Actions drop-down button.
- Click the View button.
Helpful Hint
You can now view the details of your leave request.
Editing data
Helpful Hint
We recommend checking with your employer before editing any leave requests that they have already processed in a pay period. If the Action button is not visible, you cannot edit your leave request and should reach out to your employer for further assistance.
- Click the Time menu.
- Under Leave, click the Leave submenu.
- Click the Actions drop-down button.
- Click the Edit button.
- Make the required changes.
- Click the Submit button.
Removing data
Helpful Hint
We recommend that you check with your employer before deleting any leave requests that they have already processed in a pay period. If the Action button is not visible, you are unable to delete your leave request and will need to reach out to your employer for further assistance.
- Click the Time menu.
- Under Leave, click the Leave submenu.
- Click the Actions drop-down button.
- Click the Delete button.
- Click the Delete button.
Further information
| Pending. | Your leave is waiting on your manager to approve. |
| Approved. | Your manager has approved your leave. |
| Partially approved. | One of the two required managers has approved a two-level leave request. |
| Declined. | Your manager has rejected your leave request. |
| Created at. | Provides a timestamp of the leave request creation date. |
| Synced at. | Provides a timestamp of when the leave request tried to sync with Employment Hero Payroll. |
| Sync successful. | States whether the synchronisation of the leave request between Employment Hero and Employment Hero Payroll has been successful. |
| Edited at. | Provides a timestamp of the last edit done to the leave request after a previous Employment Hero Payroll synchronisation attempt. |
| Icon. | Name. | Description. |
|---|---|---|
| Blue clock. | Used for pending or declined leave requests that have not synchronised with Employment Hero Payroll. | |
| Green clock. | Used for approved leave requests that have synchronised with Employment Hero Payroll. | |
| Red clock. | Used for approved leave requests that have not synchronised with Employment Hero Payroll. | |
| Orange clock. | Used for pending, approved, or declined leave requests that have had changes made to them after being synchronised with Employment Hero Payroll. | |
| Aeroplane. | You can use the Aeroplane symbol to see if a leave request includes public holidays. The Aeroplane symbol will only show next to approved leave requests. | |
| Message. | This means the employee has left a note regarding this leave request. | |
| Download. | This means the employee has attached a file to this leave request. | |
| Exclamation. | Used to alert an Admin that the employee has entered leave hours for a public holiday. |
Frequently asked questions
NZ Legislation requires that annual leave is accrued in weeks, meaning that to comply, NZ employees have been forced to ask for their leave in weeks or part-weeks. Customers who have their Annual Holidays leave category set to accrue in weeks can now:
- Request leave for Annual Holidays in Weeks, Days, or Hours.
- See a calculated estimate of the impact of their leave request on their balance in weeks.
- View past leave requests in the units they were requested, but see approved/pending balances in weeks.
- Sync approved leave requests to payroll in the units; they were requested, to be converted to weeks in a pay run.
- We have also added support for up to 8 weeks of custom work hours, in line with recent payroll platform changes.
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- How do I access my company's organisation chart via the HR platform This feature allows you to view the unique relationships between the various reporting lines, teams, or individuals within your organisation.
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