How do public holidays work?
We provide up-to date public holidays to all our users and you can use them in the following ways:
- Public holidays excluded when estimating the amount of leave required for leave applications. We determine a public holiday based upon the employee's default location.
- You may set up pay conditions to automatically pay employees at different rates based on the chosen public holiday.
Please note that unless you set up your pay conditions for public holidays, we will not automatically apply them during a pay run.
Manually adding public holidays
You can access the Public Holidays page via the Payroll Settings module and the process is:
- Click on the required date in the calendar, to add a public holiday. Please check for all government public holidays not listed and add them manually if required.
- Enter in the description and add in the specific locations entitled to the public holiday.
- Click the Save button.
- Once saved, the manually added public holiday will show up in the calendar.
System public holidays
You can disable a platform provided public holiday by selecting the holiday and choosing the disable option. It will leave the holiday on your calendar, but there will be a line through the name. To re-enable this holiday, simply select it again and select to restore the platform public holiday.
Setting up public holiday pay conditions
The information below describes how to set up a basic rule for public holidays. We will assume in this section that you have set up an appropriate Public Holiday pay category and that you have configured the public holiday rates for the employees. To add a public holiday rule to your existing rule set:
- Click the Add Rule on the right hand side of the page.
- Give your rule a name.
- In the When section, choose the Public Holiday option.
- In the Then section, choose the Apply Pay Category option and then select an appropriate Public Holiday pay category,
- Click the Save button.
Be sure to activate the rule set and associate the rule set with the appropriate employees. There are different scenarios in which you may want to automate for your Public Holidays.