Question
How do I complete the Covered by Employment Act field on the employees' profile page?
Availability
| Payroll Plan: | Standard | Premium |
Answer
There are three dropdown selections and your selection will depend on whether you will pay your employee for work on their rest day and public holiday based on the government regulations, or more specifically, part IV of the employment act.
Select which option you want to select for the relevant instructions.
The platform bases the rest day and holiday pay on the below tables.
Important
You must specify the correct work type under the timesheet or you must select the correct pay category under the pay run so that the platform can apply the pay calculation accordingly.
Helpful Hint
Where an employee has the Advanced Work Hours feature enabled, the platform will calculate the average daily rate as the day's paid figure. For example, employee works 4 days a week Monday to Thursday, works 36 hours across these days 8th, 12th, 9th, 7th and earn $4000 per month. You would calculate the daily standard rate used:
(12 x monthly base rate of pay) / (52 x average number of workdays in a week)
(12 X 4000) / (52 X 4)
= $230.77
Full Time
| Work Type/ Pay Category. | Up to Half Normal Daily Working Hours. | More than Half Normal Daily Working Hours. | Beyond Normal Daily Working Hours |
|---|---|---|---|
| Rest day (Employee). | Half day's salary. | 1 day's salary. | 1 day's salary and overtime pay. |
| Rest day (Employer). | 1 day's salary. | 2 day's salary. | 2 day's salary and overtime pay. |
| Public holiday. | 1 day's salary at a basic rate of pay. | 1 day's salary at a basic rate of pay. | 1 day's salary at a basic rate of pay.* |
*For overtime pay, add in additional line in the timesheet and input the hours of overtime pay with the respective work type/pay category.
Part Time
| Work Type and/or Pay Category. | Up to Half Normal Daily Working Hours. | Over Half the Normal Daily Working Hours. | Over Half the Normal Daily Working Hours but not Full Time Working Hours. | Beyond Normal Daily Working Hours |
|---|---|---|---|---|
| Rest day (Employee). | Half day's salary. | 1 day's salary. | 1 day's salary and base rate of pay for hours up to full-time equivalent. | 1 day's salary and base rate of pay for hours up to full-time equivalent. |
| Rest day (Employer). | 1 day's salary. | 2 day's salary. | 2 day's salary and base rate of pay for hours up to full-time equivalent. | 2 day's salary and base rate of pay for hours up to full-time equivalent. |
| Public holiday. | 1 day's salary at a basic rate of pay. | 1 day's salary at a basic rate of pay. | 1 day's salary and base rate of pay.* | 1 day's salary at a basic rate of pay.* |
*For overtime pay, add in additional line in the timesheet and input the hours of overtime pay with the respective work type/pay category.
When you a select work type and/or pay category as Rest Day (employee) or Rest Day (employer), the rate will display as $0 under the employee earnings in the applicable pay run. When you select the work type and/or pay category as Public Holiday, the rate will also display as $0 under the employee earnings in the pay run.
The context panel within the Pay Run module will state the Employment Act does not cover this employee because of your employee settings. You can override the rate by selecting the Override option. This will allow you to enter a value into the Rate field. Ensure you save any changes you make to the rate field.
When selecting Public Holiday work type/pay category
| Work Type/ Pay Category. | Up to Half Normal Daily Working Hours. | More than Half Normal Daily Working Hours. | Beyond Normal Daily Working Hours |
|---|---|---|---|
| Public holiday. | 1 day's salary at a basic rate of pay. | 1 day's salary at a basic rate of pay. | 1 day's salary at a basic rate of pay.* |
*For overtime pay, add in additional line in the timesheet and input the hours of overtime pay with the respective work type/pay category.
When you a select work type and/or pay category as Rest Day (employee) or Rest Day (employer), the rate will display as $0 under the employee earnings in the applicable pay run. When you select the work type and/or pay category as Public Holiday, the rate will also display as $0 under the employee earnings in the pay run.
The context panel within the Pay Run module will state the Employment Act does not cover this employee because of your employee settings. You can override the rate by selecting the Override option. This will allow you to enter a value into the Rate field. Ensure you save any changes you make to the rate field.