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Submit a timesheet on behalf on an employee via the payroll platform

Updated

Available for the following Payroll plans: Standard, Premium

The Submitting a Timesheet on Behalf of an Employee feature allows your organisation's payroll admins to submit a timesheet for any employee and specify details such as the start and end time of the shift and breaks taken, the work type it falls under, and the location where they worked these hours. You can also use this feature to add an employee's standard hours, copy timesheets from the last fortnight, edit any information if it has changed, and delete an entry that is no longer required. 

Warning

Timesheets will only flow from the HR platform to your payroll platform, i.e. this data connection is not bidirectional, and any timesheet submissions made in the payroll platform will not flow through to your HR platform. We advise you to submit any timesheet via the HR platform's Timesheet feature.

Getting started

Adding another timesheet line
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Add Another Timesheet Line button.
    alt
  5. Select the required date and click the Add button.
    Showing the new timesheet line and the Add button highlighted.
Adding an employee's standard hours
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Add Standard Hours button.
    Showing the Timesheet Creation page with the Actions button followed by the Add Standard Hours button highlighted.
Coping timesheets from the last fortnight
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Copy Timesheets from Last Week button.
    Showing the Timesheet Creation page with the Actions button followed by the Copy Timesheets from Last Week button highlighted.
Entering timesheet hours instead of start/end times
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Enter Hours Instead of Start/End Times button.
    Showing the Timesheet Creation page with the Actions button followed by the Enter Hours Instead of Start/End Times button highlighted.
Submitting a timesheet for an employee
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Complete the following fields:
    • Employee.
    • Period ending:
      • Week.
      • Fortnight.
    • Date.
    • Timesheet costs:
      • Show timesheet costs.
      • Hide timesheet costs.
    • Work Types.
    • Start time.
    • End time.
    • Break start.
    • Break end.
    • Location.
  4. Click the Save button.
    Showing the Timesheet Creation page with a timesheet entry being added.

Daily actitivies

Reverting timesheet changes
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Revert Changes button.
    Showing the Timesheet Creation page with the Actions button followed by the Revert Changes button highlighted.
Editing a timesheet entry
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Complete the following fields:
    • Employee.
    • Period ending:
      • Week.
      • Fortnight.
    • Date.
    • Timesheet costs:
      • Show timesheet costs.
      • Hide timesheet costs.
  4. Make the required changes and click the Save button.
    Showing the Create Timesheet page and a timesheet entry being edited.
Clearing all timesheet entries
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Clear Timesheets button.
    alt

Explore related content

  • Payroll Platform: Employee Pay Rates This feature allows you to add an additional earnings line to an employee's payroll employee file and specify details such as the pay category, the earnings per run, and the super rate.
  • Payroll Locations This feature allows you to add a new location with the ability to specify its name, state, and general ledger code. The locations you add, and then assign to an employee, will enable you to report on the labour costs of each location.